Dynamic Workplace & Facilities Coordinator

Sodexo; Cork; On-site; EUR 41,000 - 50,000; Full time

Benefits offered by this job

Wellbeing platform access

Employee Assistance Programme

24hr virtual GP Service

Pension Plan

Learning & development tools

Bike to Work Scheme

Enhanced benefits & leave

Job summary

Sodexo is seeking a Workplace Coordinator to support the smooth day‑to‑day running of a busy Cork office. The role focuses on facilities management, stock control, and delivering excellent support to employees, visitors and contractors.

In this hands‑on position you will coordinate maintenance, safety checks, events, IT equipment, and office administration, ensuring a safe, welcoming and fully operational workplace. This is a permanent full‑time role within a dynamic office environment.

Qualifications

• Strong organisational and time‑management skills.
• Ability to manage multiple tasks and competing priorities effectively.
• Excellent communication and interpersonal skills.
• Strong attention to detail when maintaining records, reports, stock levels and audit documentation.
• A proactive approach to problem‑solving and workplace support.
• Confidence using basic IT systems and handling workplace equipment and access card processes.
• The ability to build positive working relationships with employees, contractors, suppliers and internal stakeholders.
• An understanding of workplace facilities, health and safety procedures would be an advantage.

Responsibilities

• Maintain office spaces, hot desks, print stations, stationery cupboards and general workplace readiness.
• Monitor stock levels and manage orders for catering supplies, beverages, stationery, cleaning products, access cards and other workplace materials.
• Arrange maintenance works, repairs, waste management and subcontractor visits, ensuring the necessary estimates and approvals are obtained.
• Carry out regular workplace checks and support facilities inspections, audits and planned preventative maintenance activities.
• Liaise with cleaning teams, coordinate regular meetings, maintain relevant records and support compliance documentation.
• Provide reception cover and assist with front‑of‑house operations when required.
• Log, monitor, update and close workplace tickets, ensuring issues are followed through to completion.
• Coordinate catering for office events, process invoices and maintain accurate records of catering orders.
• Assist with IT equipment allocation, maintain equipment stock records and manage employee access card requests.
• Prepare and distribute workplace reports, maintenance updates, event analysis and other relevant administrative information.

Skills

Organised

Time management

Communication skills

Interpersonal skills

Attention to detail

Problem solving

IT systems basics

Relationship building

Job description

Sodexo is seeking a Workplace Coordinator to support the smooth day‑to‑day running of a busy Cork office. The role focuses on facilities management, stock control, and delivering excellent support to employees, visitors and contractors.

In this hands‑on position you will coordinate maintenance, safety checks, events, IT equipment, and office administration, ensuring a safe, welcoming and fully operational workplace. This is a permanent full‑time role within a dynamic office environment.