Workplace Co-Ordinator

Sodexo Ireland; Munster; On-site; EUR 32,000 - 42,000; Full time

Job summary

Sodexo Ireland is seeking an organised Workplace Coordinator to support the smooth daily operation of a busy office. You will handle facilities, supplies, reception, events and IT access, ensuring a safe, welcoming and well‑run workplace for staff, visitors and contractors.

A proactive, detail‑oriented person with strong communication and time‑management skills will thrive here. The role suits someone who enjoys multi‑tasking, maintaining records, coordinating vendors and supporting a positive

Qualifications

• Experience in administration or facilities support.
• Strong written and spoken communication skills.
• Good IT literacy and keyboard skills.
• Ability to manage multiple tasks efficiently.

Responsibilities

• Maintain office spaces, hot desks, print stations and general readiness.
• Monitor stock levels and manage orders for supplies and equipment.
• Arrange maintenance work, waste management and subcontractor visits.
• Support health and safety checks and inspections.
• Coordinate cleaning, logging meetings and records.
• Provide reception cover and assist with front‑of‑house duties.
• Log, monitor and close workplace tickets and requests.
• Coordinate catering for office events and process invoices.
• Assist with IT equipment allocation and access card requests.

Skills

Administration

Analytical

Communications

Computer Literacy

Collaboration

Decision Making

Flexibility

Initiative

Job description

Map Share/Print

Application Details

In order to work in Ireland a non-EEA National, unless they are exempted, must hold a valid employment permit. Please review the Eligibility and requirements for an employment permit if you are unsure of your eligibility to apply for this vacancy.

Job Description

Sodexo is looking for an organised, proactive and service-focused Workplace Coordinator to support the smooth day-to-day running of a busy office environment. This is a varied, hands‑on role suited to someone who enjoys keeping a workplace organised, ensuring facilities run efficiently and providing excellent support to employees, visitors, contractors and suppliers. You will play an important role in maintaining a safe, welcoming and fully operational workplace, coordinating facilities activities, managing stock and supplies, supporting office events and ensuring workplace issues are followed through to resolution.

Key Responsibilities

Workplace & Facilities Management: Maintain office spaces, hot desks, print stations, stationery cupboards and general workplace readiness.

Stock & Supplies: Monitor stock levels and manage orders for catering supplies, beverages, stationery, cleaning products, access cards and other workplace materials.

Facilities Coordination: Arrange maintenance works, repairs, waste management and subcontractor visits, ensuring the necessary estimates and approvals are obtained.

Health & Safety: Carry out regular workplace checks and support facilities inspections, audits and planned preventative maintenance activities.

Cleaning Coordination: Liaise with cleaning teams, coordinate regular meetings, maintain relevant records and support compliance documentation.

Reception & Front-of-House: Provide reception cover and assist with front-of-house operations when required.

Workplace Requests: Log, monitor, update and close workplace tickets, ensuring issues are followed through to completion.

Events & Catering: Coordinate catering for office events, process invoices and maintain accurate records of catering orders.

IT & Access Support: Assist with IT equipment allocation, maintain equipment stock records and manage employee access card requests.

Administration & Reporting: Prepare and distribute workplace reports, maintenance updates, event analysis and other relevant administrative information.

About You

About You

You are a highly organised and dependable individual who takes pride in maintaining an efficient, professional and welcoming workplace. You will ideally have:

Strong organisational and time-management skills.

The ability to manage multiple tasks and competing priorities effectively.

Excellent communication and interpersonal skills.

Strong attention to detail when maintaining records, reports, stock levels and audit documentation.

A proactive approach to problem-solving and workplace support.

Confidence using basic IT systems and handling workplace equipment and access card processes.

The ability to build positive working relationships with employees, contractors, suppliers and internal stakeholders.

An understanding of workplace facilities, health and safety procedures would be an advantage.

• Sector: accommodation and food service activities

Career Level

• Not Required

Candidate Requirements

Essential

• Minimum Experienced Required (Years): 1
• Minimum Qualification: No Qualification

Desirable

• Ability Skills: Administration, Analytical, Communications, Computer Literacy
• Competency Skills: Collaboration, Decision Making, Flexibility, Initiative