Dynamic Office & Operations Coordinator

Hitachi Energy; Dublin; On-site; EUR 30,000 - 42,000; Full time

Job summary

Hitachi Energy is seeking an Office Administrator in Ireland to support the day-to-day operations of the Operational Unit. You will coordinate meetings, travel, and documentation, acting as a key contact for internal and external stakeholders.

Strong organizational skills and MS Office experience are essential. The role requires meticulous attention to detail, the ability to manage multiple priorities in a fast-paced environment, and a proactive, collaborative approach with cross-functional

Qualifications

• Proven administrative experience supporting managers and teams.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication in English.
• Proficient with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to coordinate meetings, travel, and documentation efficiently.
• Experience maintaining records, filing, and confidential information.

Responsibilities

• Provide comprehensive administrative support to managers and teams within the Operational Unit.
• Coordinate calendars, meetings, workshops, and business events, including scheduling and logistics.
• Prepare, format, manage, and maintain business documents and filing systems.
• Act as a point of contact for internal and external stakeholders to support communication.
• Coordinate travel arrangements, expense administration, and other business support activities.
• Manage office facilities, supplies, and equipment to ensure a professional environment.
• Support onboarding activities for new employees and assist with team events.
• Process purchase requests, invoices, and administrative transactions according to procedures.
• Maintain confidentiality of sensitive information and comply with company policies.
• Identify opportunities to improve administrative processes and increase efficiency.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office proficiency

Outlook

Word

Excel

PowerPoint

Teams

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Hitachi Energy is seeking an Office Administrator in Ireland to support the day-to-day operations of the Operational Unit. You will coordinate meetings, travel, and documentation, acting as a key contact for internal and external stakeholders.

Strong organizational skills and MS Office experience are essential. The role requires meticulous attention to detail, the ability to manage multiple priorities in a fast-paced environment, and a proactive, collaborative approach with cross-functional