Office Administrator

Hitachi Energy; Dublin; On-site; EUR 30,000 - 42,000; Full time

Job summary

Hitachi Energy is seeking an Office Administrator in Ireland to support the day-to-day operations of the Operational Unit. You will coordinate meetings, travel, and documentation, acting as a key contact for internal and external stakeholders.

Strong organizational skills and MS Office experience are essential. The role requires meticulous attention to detail, the ability to manage multiple priorities in a fast-paced environment, and a proactive, collaborative approach with cross-functional

Qualifications

• Proven administrative experience supporting managers and teams.
• Strong organisational skills and attention to detail.
• Excellent written and verbal communication in English.
• Proficient with Microsoft Office applications (Outlook, Word, Excel, PowerPoint, Teams).
• Ability to coordinate meetings, travel, and documentation efficiently.
• Experience maintaining records, filing, and confidential information.

Responsibilities

• Provide comprehensive administrative support to managers and teams within the Operational Unit.
• Coordinate calendars, meetings, workshops, and business events, including scheduling and logistics.
• Prepare, format, manage, and maintain business documents and filing systems.
• Act as a point of contact for internal and external stakeholders to support communication.
• Coordinate travel arrangements, expense administration, and other business support activities.
• Manage office facilities, supplies, and equipment to ensure a professional environment.
• Support onboarding activities for new employees and assist with team events.
• Process purchase requests, invoices, and administrative transactions according to procedures.
• Maintain confidentiality of sensitive information and comply with company policies.
• Identify opportunities to improve administrative processes and increase efficiency.

Skills

Organizational skills

Time management

Communication skills

Microsoft Office proficiency

Outlook

Word

Excel

PowerPoint

Teams

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

The Opportunity

We are looking for a proactive and highly organized Office Administrator to support the day-to-day operations of our Operational Unit. Acting as a key point of contact for internal and external stakeholders, you will provide essential administrative support, helping to ensure the office runs efficiently and professionally.

In this varied role, you will coordinate meetings and travel, manage documentation and records, support internal communications, and assist with general office administration. You will work closely with managers and teams across the business, contributing to a positive, collaborative, and well-organized working environment.

The successful candidate will have strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced environment. Previous administrative experience and proficiency with Microsoft Office applications are essential.

This is an excellent opportunity for someone who enjoys supporting teams, improving processes, and making a meaningful contribution to business operations.

Your Responsibilities

• Provide comprehensive administrative support to managers and teams within the Operational Unit, ensuring the smooth day-to-day running of office activities.
• Coordinate calendars, meetings, workshops, and business events, including scheduling, logistics, and meeting documentation.
• Prepare, format, manage, and maintain business documents, records, reports, and filing systems in line with company requirements.
• Act as a key point of contact for internal and external stakeholders, supporting effective communication and information flow.
• Coordinate travel arrangements, expense administration, and other business support activities for team members and managers.
• Manage office facilities, supplies, and equipment, ensuring a professional, safe, and efficient working environment.
• Support onboarding activities for new employees and assist with employee engagement and team events.
• Process purchase requests, invoices, and administrative transactions in accordance with company procedures.
• Maintain confidentiality of sensitive business information and ensure compliance with Hitachi Energy policies and processes.
• Identify opportunities to improve administrative processes and contribute to increased operational efficiency and effectiveness.

Your Background

• Previous experience in an Office Administrator, Administrative Assistant, Executive Assistant, or similar business support role.
• Strong organizational and time management skills with the ability to prioritize multiple tasks effectively.
• Excellent communication and interpersonal skills with a customer-focused approach.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience coordinating meetings, travel arrangements, and office administration activities.
• High attention to detail and ability to maintain accurate records and documentation.
• Ability to work independently while collaborating effectively with cross-functional teams.
• Professional, proactive, and adaptable approach to changing business requirements.
• Experience working within a fast-paced operational or corporate environment is desirable.
• Fluent written and verbal English communication skills.

More About Us

At Hitachi Energy, we are advancing a sustainable energy future for all. We bring power to homes, schools, hospitals, and industries, working with customers and partners to pioneer technologies and enable the digital transformation required to accelerate the energy transition. Join us and be part of a diverse, collaborative, and innovative team shaping the future of energy.

Publication date : 2026-09-09