Strategic Office Administrator

Hitachi ABB Power Grids; Dublin; On-site; EUR 28,000 - 36,000; Full time

Job summary

Hitachi Energy is seeking a proactive Office Administrator to support the Operational Unit with daily administrative tasks, coordinating calendars, meetings, travel, and document management. You will be a central contact for stakeholders, upholding professional office standards and helping improve processes.

The role requires strong organizational skills, attention to detail, and experience with Microsoft Office applications.

Qualifications

• Previous experience as Office Administrator, Administrative Assistant, Executive Assistant or similar business support role.
• Strong organizational and time management skills with the ability to prioritize multiple tasks.
• Fluent written and verbal English communication.

Responsibilities

• Provide comprehensive administrative support to managers and teams within the Operational Unit.
• Coordinate calendars, meetings, workshops, and business events, including scheduling and logistics.
• Prepare, format, manage, and maintain business documents, records, reports, and filing systems.
• Act as a key point of contact for internal and external stakeholders to support effective communication.
• Coordinate travel arrangements, expense administration, and other business support activities.
• Manage office facilities, supplies, and equipment to maintain a professional environment.
• Support onboarding activities for new employees and assist with team events.
• Process purchase requests, invoices, and administrative transactions.
• Maintain confidentiality of sensitive information and ensure compliance with policies.
• Identify opportunities to improve administrative processes and efficiency.

Skills

Organizational skills

Time management

Communication skills

Customer-focused

Independent worker

Tools

Microsoft Office

Job description

Hitachi Energy is seeking a proactive Office Administrator to support the Operational Unit with daily administrative tasks, coordinating calendars, meetings, travel, and document management. You will be a central contact for stakeholders, upholding professional office standards and helping improve processes.

The role requires strong organizational skills, attention to detail, and experience with Microsoft Office applications.