Documentation Clerical - S3

Boston Scientific Corporation; Clonmel; On-site; EUR 32,000 - 46,000; Full time

Job summary

Boston Scientific Corporation in Ireland (Clonmel) invites applications for the Senior Administrator role on a 12‑month defined term contract. The successful candidate will support the Model Shop team, manage internal ordering systems, prepare quotations, and liaise with vendors and design teams to ensure timely delivery and data accuracy.

Qualifications include a Level 7 degree in Business/Administration, strong organisational and analytical skills, and proficiency with Microsoft Office.

Qualifications

• Level 7 Ordinary Bachelor’s degree in Business, Administration or similar.
• Strong organisational, analytical, and problem-solving skills.
• Strong Microsoft Office skills a distinct advantage.
• Ability to work as part of a team and on own initiative.
• Well organised, motivated, process driven individual.

Responsibilities

• Administration of internal model shop ordering system (Service Now) to assign work orders between design team, internal build and external vendors.
• Preparing quotation requests for external tooling builds. Ensuring all relevant manufacturing part files from Windchill and Capture are transferred to the vendors using file transfer software (FTP).
• Review vendor quotations and engage in pricing negotiations where deemed necessary
• Using MyBuy S4 to create purchase orders.
• Preparing shipping requests and shipments of tooling/parts to be distributed to vendors for modification or reference.
• Adding new vendors onto MyBuy S4 as required. Preparing all required vendor information and documentation where necessary
• Weekly ordering of consumables, raw materials and standard parts. Working with design team to establish details of standard parts to be ordered and updating of tracker with details.
• Creating chemical PO’s, requesting and uploading SDS (safety data sheet) certs online to the EHS Hub.
• Monitoring balance of blanket purchase orders and purchase card to ensure monthly budgets are not exceeded.
• Tracking tooling build orders to ensure orders are delivered on time and in accordance with the terms of the purchase order
• Checking delivery status for all externally ordered consumables, raw materials and standard parts. Collection, sorting and unpacking of deliveries.
• Analyzing order data and generating reports.
• Meeting daily with model shop team to highlight urgent orders and communicate any important information.

Education

Level 7 Ordinary Bachelor’s degree in Business, Administration or similar

Tools

Microsoft Office

Job description

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Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High Performance

At Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.

Advancing possibilities for a brighter tomorrow

The Model Shop Team are delighted to offer the position of a Senior Administrator role. The successful candidate will work alongside our current administrator as well as the wider model shop team completing various activities that contribute to the successful running of the model shop.

Responsibilities:

• Administration of internal model shop ordering system (Service Now) to assign work orders between design team, internal build and external vendors.
• Preparing quotation requests for external tooling builds. Ensuring all relevant manufacturing part files from Windchill and Capture are transferred to the vendors using file transfer software (FTP).
• Review vendor quotations and engage in pricing negotiations where deemed necessary
• Using MyBuy S4 to create purchase orders.
• Preparing shipping requests and shipments of tooling/parts to be distributed to vendors for modification or reference.
• Adding new vendors onto MyBuy S4 as required. Preparing all required vendor information and documentation where necessary
• Weekly ordering of consumables, raw materials and standard parts. Working with design team to establish details of standard parts to be ordered and updating of tracker with details.
• Creating chemical PO’s, requesting and uploading SDS (safety data sheet) certs online to the EHS Hub.
• Monitoring balance of blanket purchase orders and purchase card to ensure monthly budgets are not exceeded.
• Tracking tooling build orders to ensure orders are delivered on time and in accordance with the terms of the purchase order
• Checking delivery status for all externally ordered consumables, raw materials and standard parts. Collection, sorting and unpacking of deliveries.
• Analyzing order data and generating reports.
• Meeting daily with model shop team to highlight urgent orders and communicate any important information.

Requirements/Qualifications:

• Level 7 Ordinary Batchelor's degree in Business, Aministration or similar with experience in an administrative role an advantage.
• Strong organisational, analytical, and problem-solving skills.
• Strong Microsoft office skills a distinct advantage
• Ability to work as part of a team and on own initiative.
• Well organised, motivated, process driven individual.

12 Month Defined Term Contract

As a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.

At Boston Scientific, we recognise that nurturing a diverse and inclusive workplace helps us be more innovative. It is essential in advancing science for life and improving patient health. We stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific is proud to be an equal opportunity and affirmative action employer. Boston Scientific is committed to providing reasonable accommodations for applicants and employees with a disability. Should you require a reasonable accommodation during the recruitment process, please email [e-mail] .

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