Documentation Clerical - S3

Boston Scientific Corporation; The Borough District of Clonmel; On-site; EUR 28,000 - 36,000; Full time

Job summary

Boston Scientific Corporation invites applications for a Senior Administrator within the Model Shop. The role focuses on administrating the internal ordering system, coordinating with design teams and vendors, and ensuring timely processing of tooling and consumable orders.

The successful candidate will compile quotations, manage purchase orders via MyBuy S4, upload safety data docs, and monitor budgets. The position is a 12-month defined term with opportunities to contribute across the global

Qualifications

• Level 7 Ordinary Bachelor’s degree in Business Administration or similar.
• Strong organisational, analytical, and problem-solving skills.
• Proficiency in Microsoft Office and data reporting.

Responsibilities

• Administer internal model shop ordering system (Service Now) to assign work orders between design team, internal build and external vendors.
• Prepare quotation requests for external tooling builds.
• Review vendor quotations and engage in pricing negotiations where necessary.
• Create purchase orders in MyBuy S4.
• Prepare shipping requests and shipments of tooling/parts to vendors for modification or reference.
• Add new vendors onto MyBuy S4 as required.
• Weekly ordering of consumables, raw materials and standard parts.
• Coordinate with design team to detail standard parts and update tracker.
• Upload SDS and related documentation to EHS Hub.
• Monitor blanket purchase orders and purchase card to avoid budget overruns.
• Track tooling build orders to ensure on-time delivery per PO terms.
• Check delivery status for external consumables and parts.
• Sort, unpack deliveries and organize received goods.
• Analyze order data and generate regular reports.
• Lead daily meetings with model shop team to flag urgent orders.

Skills

Organisational skills

Analytical skills

Problem-solving

Teamwork

Attention to detail

Education

Bachelor's degree in Business Administration or similar

Tools

Windchill

Capture

MyBuy S4

ServiceNow

FTP

MS Office

Job description

Diversity - Innovation - Caring - Global Collaboration - Winning Spirit - High PerformanceAt Boston Scientific, we’ll give you the opportunity to harness all that’s within you by working in teams of diverse and high-performing employees, tackling some of the most important health industry challenges. With access to the latest tools, information and training, we’ll help you in advancing your skills and career. Here, you’ll be supported in progressing – whatever your ambitions.Advancing possibilities for a brighter tomorrowThe Model Shop Team are delighted to offer the position of a Senior Administrator role. The successful candidate will work alongside our current administrator as well as the wider model shop team completing various activities that contribute to the successful running of the model shop.Responsibilities:Administration of internal model shop ordering system (Service Now) to assign work orders between design team, internal build and external vendors.Preparing quotation requests for external tooling builds. Ensuring all relevant manufacturing part files from Windchill and Capture are transferred to the vendors using file transfer software (FTP).Review vendor quotations and engage in pricing negotiations where deemed necessaryUsing MyBuy S4 to create purchase orders.Preparing shipping requests and shipments of tooling/parts to be distributed to vendors for modification or reference.Adding new vendors onto MyBuy S4 as required. Preparing all required vendor information and documentation where necessaryWeekly ordering of consumables, raw materials and standard parts. Working with design team to establish details of standard parts to be ordered and updating of tracker with details.Creating chemical PO’s, requesting and uploading SDS (safety data sheet) certs online to the EHS Hub.Monitoring balance of blanket purchase orders and purchase card to ensure monthly budgets are not exceeded.Tracking tooling build orders to ensure orders are delivered on time and in accordance with the terms of the purchase orderChecking delivery status for all externally ordered consumables, raw materials and standard parts. Collection, sorting and unpacking of deliveries.Analyzing order data and generating reports.Meeting daily with model shop team to highlight urgent orders and communicate any important information.Requirements/Qualifications:Level 7 Ordinary Batchelor's degree in Business, Aministration or similar with experience in an administrative role an advantage.Strong organisational, analytical, and problem-solving skills.Strong Microsoft office skills a distinct advantageAbility to work as part of a team and on own initiative.Well organised, motivated, process driven individual.12 Month Defined Term ContractAs a leader in medical science for more than 40 years, we are committed to solving the challenges that matter most – united by a deep caring for human life. Our mission to advance science for life is about transforming lives through innovative medical solutions that improve patient lives, create value for our customers, and support our employees and the communities in which we operate. Now more than ever, we have a responsibility to apply those values to everything we do – as a global business and as a global corporate citizen.So, choosing a career with Boston Scientific isn’t just business, it’s personal. And if you’re a natural problem-solver with the imagination, determination, and spirit to make a meaningful difference to people worldwide, we encourage you to apply and look forward to connecting with you!To search and apply for open positions, visit: https://bostonscientific.eightfold.ai/careersAt Boston Scientific, we recognise that nurturing a diverse and inclusive workplace helps us be more innovative. It is essential in advancing science for life and improving patient health. We stand for inclusion, equality, and opportunity for all. By embracing the richness of our unique backgrounds and perspectives, we create a better, more rewarding place for our employees to work and reflect the patients, customers, and communities we serve. Boston Scientific is proud to be an equal opportunity and affirmative action employer. Boston Scientific is committed to providing reasonable accommodations for applicants and employees with a disability. Should you require a reasonable accommodation during the recruitment process, please email [e-mail].