EHS Admin

Winthrop Technologies; Dublin; On-site; EUR 45,000 - 65,000; Full time

Benefits offered by this job

Competitive salary packages

Career progression and development

Collaborative team working environment

Large scale data centre projects

Job summary

Winthrop Technologies in Dublin is seeking a Document Controller to manage project documentation on a major data centre site, ensuring accuracy and version control across drawings, schedules, specifications, contracts, submittals, RFIs and reports.

You will distribute documents to stakeholders, maintain registers, analyze data, and generate status and overdue reports while supporting QA, QC and HSE initiatives.

Qualifications

• Minimum of 5 years’ experience in a similar site-based role
• High level of verbal and written English is essential
• Excellent organisation and interpersonal skills
• High level of IT skills, particularly in Microsoft Office Suite
• Experience of knowledge sharing applications is advantageous

Responsibilities

• Distribute and track documents to ensure stakeholders have access to latest versions (drawings, schedules, specifications, contracts, submittals, RFIs, reports)
• Maintain and update project registers (document, RFI, action log, issue log)
• Analyse and summarise data from project logs, highlight overdue items
• Generate regular reports to support project tracking (document status, overdue reports)
• Ensure accurate storage and version control of documents per procedures
• Liaise with external consultants/contractors to ensure documentation complies with standards
• Support QA/QC and HSE initiatives by assisting with audits and ensuring document-related compliance

Skills

Document control

Attention to detail

English proficiency

Interpersonal skills

Team collaboration

Tools

Microsoft Office Suite

Job description

Winthrop Technologies is Europe’s only dedicated data centre delivery partner, offering full turnkey solutions from design through to construction and commissioning. Headquartered in Dublin, we deliver projects across Europe and have become the most trusted name in our sector.

We have an opportunity for a Document Controller on a major data centre project in Dublin 15. This role is vital to supporting the smooth operation of a fast-paced construction site environment, ensuring the effective management and control of all project documentation in accordance with company standards.

• Ensure all project documentation adheres to company standards and the Integrated Management System (IMS).

• Distribute and track documents to ensure that all relevant stakeholders receive and have access to the latest versions of project documentation (including drawings, schedules, specifications, contracts, submittals, RFIs, and reports).
• Maintain and update project registers such as the document register, RFI register, action log, and issue log.
• Analyse and summarise data from various project logs, highlighting outstanding actions or overdue items.
• Generate regular reports to support project tracking, including document status updates and overdue reports.
• Ensure accurate storage and version control of documents in compliance with project document control procedures.
• Liaise with external consultants and contractors to ensure their documentation complies with project standards.
• Support Quality Assurance (QA), Quality Control (QC), and Health & Safety (HSE) initiatives by assisting with audits and ensuring document-related compliance.

Skills/Qualifications:

• Minimum of 5 years’ experience in a similar site-based role

• High level of verbal and written English is essential
• Excellent organisation and interpersonal skills
• High level of IT skills, particularly in Microsoft Office Suite
• Experience of knowledge sharing applications is advantageous

• Opportunity to work for a market leader in the Data centre industry
• Working on large scale data centre projects
• Collaborative team working environments
• Career progression and development supported
• Competitive salary packages

Winthrop Technologies Ltd. are an equal opportunities employer