Document Controller

Sigmar Recruitment; Leinster; On-site; EUR 43,000 - 53,000; Full time

Benefits offered by this job

Company pension

Healthcare

Gym membership

Employee referral programme

Employee assistance programme

Parking

Job summary

Sigmar Recruitment is seeking a meticulous Document Controller in Ireland's Leinster region. In this role you will manage electronic and physical project documentation throughout the full lifecycle, ensuring accurate recording, secure storage, and timely accessibility for project teams.

You will maintain document registers, version control, and filing systems, coordinate document flow between engineers, contractors and stakeholders, and perform regular audits to uphold confidentiality and

Qualifications

• 2–5 years of experience in document control or records management.
• Experience in construction, engineering, data centre or project-based environments.
• Proficiency in Microsoft Office and document management systems (SharePoint, Aconex, Procore).
• Excellent organisational skills and high attention to detail.
• Strong communication, problem-solving and time-management abilities.
• Familiarity with MS Project or Primavera.
• Degree in Business Administration, Information Management or related field preferred.

Responsibilities

• Managing electronic and physical project documentation, including drawings, contracts, specifications, reports, and project records.
• Maintaining document registers, version control, approval records, distribution logs, and document filing systems.
• Coordinating the flow of documents between project teams, engineers, contractors, and other stakeholders.
• Monitoring document reviews, approvals, actions, and deadlines to ensure information is issued and controlled efficiently.
• Conducting regular document audits and ensuring compliance with internal procedures, industry standards, and confidentiality requirements.
• Managing the archiving and retrieval of project documentation.
• Supporting and training users of document management systems.
• Preparing document control reports and resolving documentation issues as they arise.

Skills

Organisational skills

Attention to detail

Communication skills

Time management

Confidentiality

Education

Degree: Business Administration / Information Management

Tools

SharePoint

Aconex

Procore

MS Project

Primavera

Job description

About Your New Job as a Document Controller;

As the Document Controller, you will be responsible for managing project documentation throughout the full project lifecycle. You will ensure that documents are accurately recorded, securely stored, regularly updated, and accessible to the relevant teams.

Your key responsibilities will include:

• Managing electronic and physical project documentation, including drawings, contracts, specifications, reports, and project records.
• Maintaining document registers, version control, approval records, distribution logs, and document filing systems.
• Coordinating the flow of documents between project teams, engineers, contractors, and other stakeholders.
• Monitoring document reviews, approvals, actions, and deadlines to ensure information is issued and controlled efficiently.
• Conducting regular document audits and ensuring compliance with internal procedures, industry standards, and confidentiality requirements.
• Managing the archiving and retrieval of project documentation.
• Supporting and training users of document management systems.
• Preparing document control reports and resolving documentation issues as they arise.

What Skills You Need

• 2–5 years of experience in document control or records management, ideally within construction, engineering, data centre, or another project-based environment.
• Proficiency in Microsoft Office and document management systems such as SharePoint, Aconex, or Procore.
• Excellent organisational skills and a high level of attention to detail.
• Strong communication, problem-solving, and time-management skills.
• The ability to manage multiple priorities while handling confidential information professionally.
• A degree in Business Administration, Information Management, or a related discipline is preferred.
• Familiarity with project management tools such as MS Project or Primavera.
• Experience working on construction, engineering, or data centre projects.

What's on Offer

• Competitive salary starting at €48k and company pension.
• Healthcare, Death in Service, and Long-Term Illness benefits.
• Discounted gym membership, employee referral programme, and Employee Assistance Programme.
• Parking,