Document Controller

Alloy Enterprises; Dublin; On-site; EUR 35,000 - 52,000; Full time

Job summary

Johnson Controls is seeking a highly organized Document Controller to support our Building Management Systems (BMS) project delivery team. The role focuses on managing project documentation, ensuring compliance with internal and client requirements, and coordinating across multiple BMS projects in data centres, commercial buildings, healthcare, pharmaceutical and industrial facilities.

Proficiency in Microsoft Office and document management platforms such as Procore, Aconex and Autodesk

Qualifications

• Experience as Document Controller, Project Administrator or Project Support.
• Strong organizational skills with multiple priorities and deadlines.
• Attention to detail and accuracy.
• Excellent communication and stakeholder management abilities.

Responsibilities

• Control, maintain and distribute project documentation throughout the project lifecycle.
• Upload and manage documentation on client platforms (Aconex, Procore, ACC, etc.).
• Track documentation workflows, ensuring timely submission, review and approvals.
• Maintain ACC and internal document repositories, ensuring up-to-date project information.
• Liaise with Project Managers, Engineers, Sales, Procurement and Service teams to coordinate documentation.
• Support handover and closeout documentation processes, including O&M manuals.

Skills

Microsoft Office

Organizational skills

Communication

Stakeholder management

Tools

Procore

Aconex

Autodesk Construction Cloud

Job description

Document Controller - Building Management Systems (BMS)

What You Will Do

Johnson Controls is seeking a highly organized and detail-oriented Document Controller to support our Building Management Systems (BMS) project delivery team. The successful candidate will play a vital role in managing project documentation, ensuring compliance with internal and client requirements, and supporting the successful execution of multiple BMS projects across various sectors including data centres, commercial buildings, healthcare, pharmaceutical and industrial facilities.

This position requires strong administrative and coordination skills, proficiency in Microsoft Office applications, and experience working with document management platforms such as Procore, Aconex, Autodesk Construction Cloud (ACC), or similar systems.

How You Will Do It

Document Management

• Control, maintain and distribute project documentation throughout the project lifecycle.
• Scan, rename, upload and archive documents in line with company and client document control procedures.
• Ensure all project documents are correctly filed and stored within designated document management systems.
• Monitor and report on the status of project documentation and deliverables.

Client & Project Documentation Coordination

• Upload and manage project documentation on client and contractor document management platforms such as Aconex, Procore, Compass, EIDA, ACC and other project-specific systems.
• Track documentation workflows, ensuring timely submission, review and approval processes are maintained.
• Manage document revisions, responses to comments and document transmittals.
• Support project teams in meeting contractual document submission requirements.

Internal Systems Administration

• Maintain Autodesk Construction Cloud (ACC) and other internal document repositories, ensuring accurate and up-to-date project information is available to project stakeholders.
• Ensure site teams and project managers have access to the latest documentation and project records.

Stakeholder Management

• Liaise with Project Managers, Engineers, Sales, Procurement and Service teams to gather and coordinate project documentation.
• Work closely with customers, consultants, contractors and suppliers to ensure documentation requirements are met.
• Facilitate effective communication between internal and external stakeholders regarding document status and requirements.

Project Support

• Support multiple BMS projects simultaneously, ensuring documentation is managed efficiently across all active projects.
• Assist Project Managers with administrative and coordination activities related to project execution.
• Support handover and closeout documentation processes, including Operations & Maintenance (O&M) Manuals and as-built documentation.

PMO & Administrative Support

• Provide administrative support to the Project Management Office (PMO) as required.
• Update resource planning and project tracking systems with accurate information.
• Assist with process improvement initiatives relating to document management and project controls.

  What We Look For

  Essential Requirements

  • Previous experience in a Document Controller, Project Administrator or Project Support role.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • Experience coordinating project documentation and maintaining document control processes.
  • Excellent attention to detail and accuracy.
  • Strong communication and stakeholder management skills.
  • Ability to work independently while collaborating effectively within a team environment.
  • Proficiency in Microsoft Office applications including Outlook, Excel and Word.

  Preferred Skills

  • Advanced proficiency in Microsoft Excel and document control systems.
  • Knowledge of engineering or construction project environments.
  • Strong multitasking and time management capabilities.
  • Proactive, self-motivated and solutions-focused approach."

  Johnson Controls is an equal opportunity employer committed to creating a diverse and inclusive workplace where all employees can thrive and contribute to delivering innovative building solutions for our customers.