BMS Project Document Controller & Coordination Specialist

Johnson Controls; Dublin; On-site; EUR 45,000 - 55,000; Full time

Job summary

Johnson Controls is seeking a highly organized Document Controller to support our Building Management Systems (BMS) project delivery team. The role focuses on managing project documentation, ensuring compliance, and supporting multiple BMS projects across data centres, commercial buildings, healthcare, pharmaceutical and industrial facilities.

You will manage document workflows in systems such as Procore, Aconex, ACC, and others, coordinate with project teams, and support handover, closeout, and

Qualifications

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent attention to detail and accuracy.
• Excellent communication and stakeholder management skills.
• Proficiency in Microsoft Office applications (Outlook, Excel, Word).

Responsibilities

• Document Management: Control, maintain and distribute project documentation across the project lifecycle.
• Client & Project Documentation Coordination: Upload and manage documentation on client platforms; track workflows and approvals.
• Internal Systems Administration: Maintain ACC and internal document repositories; ensure access to latest documents for stakeholders.
• Stakeholder Management: Liaise with Project Managers, Engineers, Sales, Procurement and Service teams; coordinate with customers and suppliers.
• Project Support: Support multiple BMS projects; assist with admin and coordination activities for project execution.
• PMO & Administrative Support: Provide administrative support; update resource planning and project tracking systems.

Skills

Strong organizational skills

Attention to detail

Communication skills

Microsoft Office proficiency

Stakeholder management

Tools

Procore

Aconex

Autodesk Construction Cloud (ACC)

Job description

Johnson Controls is seeking a highly organized Document Controller to support our Building Management Systems (BMS) project delivery team. The role focuses on managing project documentation, ensuring compliance, and supporting multiple BMS projects across data centres, commercial buildings, healthcare, pharmaceutical and industrial facilities.

You will manage document workflows in systems such as Procore, Aconex, ACC, and others, coordinate with project teams, and support handover, closeout, and