Document Controller

Evara Limited; Dublin; On-site; EUR 30,000 - 45,000; Full time

Job summary

Evara is seeking a highly organised Document Controller to support document management across one of our high-density projects. This Full-Time role ensures documentation is controlled throughout the project lifecycle and remains audit-ready.

You will manage documents, use Procore, and coordinate with project teams to meet deadlines, maintain version control, and support handover activities across multiple documents and submissions.

Qualifications

• Experience in a Document Controller role within the construction industry.
• Strong understanding of document control processes, revision management, and records administration.
• Ideally experienced in using Procore for document management.
• Proficient in Microsoft Office, including Excel, Word, and Outlook.
• Excellent organisational skills with the ability to manage large volumes of information accurately.
• Strong attention to detail and a methodical approach to work.
• Ability to prioritise tasks and manage deadlines across multiple projects.
• Confident communication skills and the ability to work with a wide range of project stakeholders.
• Ability to work independently while also supporting a collaborative project team.
• This is a great opportunity to work closely with experienced project professionals and build further expertise in construction systems, project coordination, and document management best practice.

Responsibilities

• Manage and maintain project documents, drawings, correspondence, reports, and technical submissions.
• Control receipt, registration, distribution, and filing of incoming and outgoing documentation.
• Ensure documents are named, stored, version-controlled, and archived.
• Maintain document control registers, trackers, and reporting logs.
• Upload and manage documentation within Procore and other document management systems.
• Monitor document workflows to ensure timely approvals, reviews, and submissions.
• Issue drawings and revised documents to internal teams, consultants, and subcontractors.
• Support project teams in retrieving accurate and up-to-date records.
• Check documents for completeness, formatting, and compliance before distribution.
• Assist with management of RFI, technical submittals, and handover documentation.
• Prepare regular status reports on document control activities and outstanding items.
• Help maintain audit-ready records in line with procedures and client requirements.

Skills

Document control

Revision management

Records administration

Organisational skills

Attention to detail

Prioritise tasks

Communication skills

Independent work

Collaborative work

Tools

Procore

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

Evara is seeking a highly organised Document Controller to support document management across one of our high-density projects. This role is central to maintaining accurate, accessible, and compliant project records, being an essential part of the team ensuring documentation is controlled throughout the project lifecycle.

This role is a Full-Time position designed to provide hands-on experience while working under the guidance of the Design Manager

Key Responsibilities:

Manage and maintain project documents, drawings, correspondence, reports, and technical submissions in line with company and project requirements

Control the receipt, registration, distribution, and filing of incoming and outgoing documentation

Ensure all documents are correctly named, stored, version-controlled, and archived

Maintain document control registers, trackers, and reporting logs

Upload, organise, and manage documentation within Procore and other document management systems

Monitor document workflows to ensure approvals, reviews, and submissions are completed on time

Issue drawings and revised documents to internal teams, consultants, and subcontractors

Support project teams in retrieving accurate and up-to-date records when needed

Check documents for completeness, formatting, and compliance before distribution

Assist with the management of requests for information, technical submittals, and project handover documentation

Prepare regular status reports on document control activities and outstanding items

Help maintain audit-ready records in line with internal procedures and client requirements

Key Accountabilities

Project documentation is accurate, current, and easy for teams to access

Drawing revisions and key records are distributed promptly and tracked correctly

Document workflows run smoothly, reducing delays and improving coordination across projects

Project teams and external stakeholders can rely on clear, consistent, and well-managed records

Handover documentation is complete, organised, and delivered to the required standard

Qualifications and Experience

Ex perience in a Document Controller role within the construction industry

Strong understanding of document control processes, revision management, and records administration

Ideally experienced in using Procore for document management

Proficient in Microsoft Office, including Excel, Word, and Outlook

Excellent organisational skills with the ability to manage large volumes of information accurately

Strong attention to detail and a methodical approach to work

Ability to prioritise tasks and manage deadlines across multiple projects

Confident communication skills and the ability to work with a wide range of project stakeholders

Ability to work independently while also supporting a collaborative project team

This a great opportunity to work closely with experienced project professionals and build further expertise in construction systems, project coordination, and document management best practice.