Document Controller

Glanua; Cork; On-site; EUR 40,000 - 55,000; Full time

Benefits offered by this job

Competitive base salary

Pension

Company laptop

22 days annual leave plus bank holidays

Access to confidential employee counselling service

Job summary

Glanua is seeking a Document Controller to manage and control project documentation from their Regional Office in Ballincollig, Co. Cork. You will implement new changes to document management systems and ensure compliance with established procedures.

The ideal candidate will have at least 5 years of experience in documentation management, preferably in construction, and familiarity with web-based information systems. The role offers competitive salary, pension, and benefits including 22 days annual leave.

Qualifications

• 5 years minimum experience in Documentation or Information management, ideally within construction.
• Experience of implementing and managing document management systems.
• Ability to produce document progress reports for senior managers.

Responsibilities

• Control company and project documentation.
• Follow and improve document control procedures.
• Conduct regular reviews and document audits.
• Distribute project documentation to relevant team members.
• Engage with Project Teams on document submissions.

Skills

Web-based information management systems

Documentation management

Information management

BIM 360 Docs

SharePoint

Education

Qualification in Information Management or Office Administration

Tools

Microsoft Office

Cloud-based document management systems

Job description

Role: Document Controller

Location: Regional Office, Ballincollig, Co. Cork

Type: Permanent

The role of the Document Controller is outlined as follows:

The Role & Candidate:

• Controlling company and project documentation
• Following and improving document control procedures
• Ensuring all documentation meets formal requirements and required standards.
• Sorting, storing and retrieving electronic and hard copy documents on behalf of clients and industry professionals.
• Producing document progress reports for senior managers
• Conducting regular reviews and document audits
• Using computers to organise and distribute documents within a company.
• Helping in the planning stages of a specific project
• Ensure documents are shared at key times to facilitate timely project completion.

Knowledge, Skills, and Experience:

• Proven experience of implementing or using existing web‑based information management systems.
• Qualification in or previous experience of Information Management, Office Administration or similar field is desirable though not essential as training will be provided to the right individual.
• 5 years minimum experience in Documentation or Information management, ideally within the construction industry.
• Previous experience of implementing and managing cloud‑based document management systems is preferable.

Primary Duties and Responsibilities:

• Implementation of new changes to the document management system across the Glanua Ireland business.
• Distribution of project documentation received from external sources to the relevant team members.
• Working closely with various Management Teams to help establish and maintain procedures compliance on BIM 360 Docs and SharePoint as our primary document management systems.
• Undertake all document management tasks – maintaining an audit trail for incoming documentation.
• Ensure all outgoing information is controlled and traceable.
• Manage QA procedures and processes ensuring compliance with Glanua company procedures is always maintained.
• Report to project teams on non‑compliance to company procedures.
• Engage with Project Teams to provide upskilling and training on our BIM 360 document management system.
• Liaising with the Digital Lead, BIM Coordinators, Design Managers, Project Managers and site staff for all documents submissions.
• Provide brief status reports to synopsize projects progress.
• Ensure the timely, accurate and efficient distribution of information in order to maintain the agreed construction programme and deliver our client requirements.
• Maintain confidentiality around sensitive documentation.

What we offer you:

• The opportunity to join an ambitious and growing organisation.
• Competitive base salary and pension
• Monday to Friday working week, finishing early on Fridays.
• 22 days annual leave plus ten bank holidays.
• A company laptop.
• Access to EAP – 24/7, 365 days confidential employee counselling service, free for employees and their families.

Glanua Limited is an equal opportunities employer.