Document Controller

Wallace Myers International; Cork; Hybrid; EUR 40,000 - 50,000; Full time

Benefits offered by this job

Hybrid working

Income protection

Death in service cover

Enhanced annual leave

Job summary

Wallace Myers International is seeking a Document Controller to join its Cork-based project delivery team. You will own document control across live projects, managing drawings, specifications, reports and correspondence, ensuring version control and traceability for project teams, clients and partners.

You will coordinate RFIs, submittals and approvals, maintain naming conventions, and support handover of project documentation including O&M manuals and as-built records.

Qualifications

• Proven experience in document control or project administration in construction/MEP.
• Strong document revision control, transmittals and registers.
• Experience with an electronic DMS or a CDE (e.g., SharePoint, Procore).
• Excellent attention to detail and organised approach to large data.
• Confident communicator with engineers, designers and clients.
• Experience on data centre/pharma or controlled environment projects.
• Familiarity with ISO 19650 information management principles.

Responsibilities

• Manage and maintain project document control systems with version control.
• Issue and update drawing and document registers and transmittals.
• Ensure only current revisions circulate and superseded docs are removed.
• Log and monitor RFIs, submittals, technical queries and approvals.
• Coordinate information flow between design, engineering, procurement, site and client teams.
• Support handover of project documentation including O&M manuals.
• Maintain naming conventions and metadata standards.
• Carry out regular audits and flag gaps or non-conformances.
• Contribute to process improvements in document control.

Skills

Attention to detail

Excellent communication

MS Excel

Organised

Tools

Aconex

Procore

Autodesk Construction Cloud

SharePoint

Job description

A leading Cork-based modular design and construction specialist is looking for a Document Controller to join its project delivery team.

With over 30 years' experience delivering high-end controlled environment solutions, the business has built an international reputation across data centre, pharmaceutical and food industry projects, with work delivered in Ireland, the UK and right across Europe. As projects grow in scale and complexity, accurate and well-managed project information has never been more important, and this role sits at the centre of it.

You will take ownership of document control across live projects, keeping design, engineering and construction information organised, current and traceable for project teams, clients and partners.

Key Responsibilities

• Manage and maintain project document control systems, ensuring all drawings, specifications, reports and correspondence are accurately filed, version-controlled and easily accessible
• Issue, track and update drawing registers, document registers and transmittals across multiple concurrent projects
• Ensure the correct revisions are in circulation at all times, removing superseded information and preventing out-of-date documents reaching site
• Log, distribute and monitor RFIs, submittals, technical queries and approvals, chasing outstanding items to meet programme deadlines
• Coordinate the flow of information between design, engineering, procurement, site and client teams
• Support the compilation and handover of project documentation, including O&M manuals and as-built records
• Maintain naming conventions, folder structures and metadata standards in line with company and client requirements
• Carry out regular audits of project documentation, flagging gaps, risks and non-conformances to project managers
• Contribute to the continuous improvement of document control processes, templates and procedures

About You

• Proven experience in a document control or project administration role within construction, engineering, MEP or a similar technical environment
• Strong working knowledge of drawing and document revision control, transmittals and registers
• Experience using an electronic document management system or common data environment (for example Aconex, Procore, Autodesk Construction Cloud, SharePoint or similar)
• Excellent attention to detail with a methodical, organised approach to managing high volumes of information
• Confident communicator, comfortable liaising with engineers, designers, project managers and clients
• Proficient in Microsoft Office, particularly Excel and Outlook
• Experience on data centre, pharmaceutical or other controlled environment projects
• Familiarity with BIM processes and ISO 19650 information management principles
• Exposure to modular or off-site construction methods
• Experience supporting quality management systems and audit processes
• Salary of €40,000 - €50,000, depending on experience
• Hybrid working, with a flexible balance between office and home
• Income protection
• Death in service cover
• Annual leave that increases with length of service
• The chance to work on high-profile, technically demanding projects with an established name in modular construction