Document Controller

NES Fircroft; Edgeworthstown; In loco; EUR 50.000 - 60.000; Tempo pieno

Vantaggi offerti da questo lavoro

Flights

Accommodation

Rotation package

Descrizione del lavoro

NES Fircroft is seeking an experienced Document Controller to join a leading Irish engineering contractor on a hyperscale data centre project in Helsinki, Finland. The role focuses on control, distribution and management of all project documentation, aligned with client requirements and project procedures.

The position offers a 3 weeks on / 1 week off rotation and permanent employment. The candidate will manage document registers, revisions, and workflows, coordinate with project teams and

Competenze

• Minimum 3 years' experience as a Document Controller within construction, engineering or infrastructure environments.
• Experience with large-scale data centre, pharmaceutical, industrial or mission-critical projects is desirable.
• Strong knowledge of document control procedures and best practices.
• Experience using Electronic Document Management Systems (EDMS).
• Excellent administrative and organisational skills.
• Excellent communication skills.
• Fluent English.

Mansioni

• Document Control & Management: manage project documentation per procedures and client requirements.
• Maintain document registers and tracking logs; ensure drawings and reports are issued, received and archived.
• Control document numbering, revision management and approvals workflows.
• Process incoming and outgoing project correspondence.
• Distribute documentation to internal teams, subcontractors and clients.

Conoscenze

Fluent English

Excellent communication

Attention to detail

Organisational skills

Microsoft Office

Strumenti

EDMS

Autodesk Construction Cloud

Procore

Aconex

Asite

BIM360

Viewpoint

Descrizione del lavoro

Location: Helsinki, Finland

Contract: Permanent

Rotation: 3 Weeks On / 1 Week Off (3/1 Rotation)

Employer: Leading Irish Electrical Engineering Contractor

Start Date: ASAP / Negotiable

Salary: €50,000 - €60,000 + Flights, Accommodation & Rotation Package

The Opportunity

We are currently recruiting for an experienced Document Controller to join a leading international electrical engineering contractor, supporting a major hyperscale data centre construction project in Helsinki, Finland. This is a permanent opportunity for a highly organised and detail-oriented professional with experience managing project documentation within large-scale construction, engineering, pharmaceutical, industrial or mission-critical environments. The successful candidate will be responsible for the control, distribution and management of all project documentation, ensuring records are accurately maintained, tracked and issued in accordance with project procedures and client requirements. The position operates on a 3 weeks on / 1 week off rotation, offering the opportunity to work on one of Europe's most significant data centre developments while maintaining a structured rotational schedule.

Key Responsibilities

Document Control & Management

• Manage all project documentation in accordance with company and client procedures.
• Maintain document registers, tracking logs and document control systems.
• Ensure all drawings, specifications, reports and technical documents are issued, received and archived correctly.
• Control document numbering, revision management and approval workflows.
• Process incoming and outgoing project correspondence.
• Distribute project documentation to internal teams, subcontractors and clients.

Project Support

• Support project teams with document management requirements throughout the project lifecycle.
• Ensure all project records are maintained and readily accessible.
• Assist with the preparation and submission of project reports and documentation packages.
• Coordinate document submissions for client review and approval.
• Support project close-out activities and final handover documentation.

Quality & Compliance

• Ensure all documentation complies with project quality standards and procedures.
• Monitor document status to ensure timely reviews and approvals.
• Maintain accurate audit trails and revision histories.
• Assist QA/QC teams with quality documentation and compliance records.
• Support internal and external audits as required.

Stakeholder Coordination

• Liaise with Project Managers, Engineers, Commercial Teams and Client Representatives.
• Coordinate documentation requirements with subcontractors and suppliers.
• Respond to document requests and support project teams with information management.
• Attend project meetings where document control input is required.

Systems & Reporting

• Manage electronic document management systems (EDMS).
• Produce regular reports on document status, approvals and outstanding actions.
• Monitor workflows and identify potential bottlenecks in the document approval process.
• Ensure project documentation is organised and maintained throughout all project phases.

Requirements

• Minimum 3 years' experience as a Document Controller within construction, engineering or infrastructure environments.
• Previous experience supporting data centre, pharmaceutical, industrial or mission-critical projects is desirable.
• Strong knowledge of document control procedures and best practices.
• Experience using Electronic Document Management Systems (EDMS).
• Excellent administrative and organisational skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities within a fast-paced project environment.
• Proficient in Microsoft Office Suite.
• Excellent communication skills.
• Fluent English.

Desirable Experience

• Previous experience working on large-scale data centre projects.
• Experience using systems such as Autodesk Construction Cloud (ACC), Procore, Aconex, Asite, BIM360 or Viewpoint.
• Familiarity with QA/QC and commissioning documentation.
• Understanding of engineering and construction drawings.
• Experience working for international contractors on European projects.

Key Competencies

• Document Management
• Organisation & Planning
• Attention to Detail
• Communication Skills
• Time Management
• Information Management
• Problem Solving
• Quality Compliance
• Stakeholder Coordination
• Administrative Excellence

What's On Offer

• Permanent position with a leading Irish engineering contractor.
• Competitive salary and rotation package.
• 3 Weeks On / 1 Week Off rotational schedule.
• Flights, accommodation and travel provided.
• Opportunity to work on a landmark hyperscale data centre project.
• Long-term career progression within a rapidly growing international business.
• Exposure to some of Europe's most complex mission-critical construction projects.

Ideal Background

Candidates may currently be working as:

• Document Controller
• Senior Document Controller
• Project Administrator
• Information Manager
• Technical Administrator
• Engineering Document Controller
• Quality Document Controller
• Project Coordinator