Document Controller

Gi Group; Connacht; On-site; EUR 42,000 - 65,000; Full time

Job summary

The Document Controller shall manage the technical and commercial documentation to ensure project delivery is traceable, accurate, and transparent. This role supports construction projects in Galway with Gi Group.

Responsibilities include auditing incoming drawings, metadata, and contracts; maintaining the Master Document Register; routing RFIs and submittals; enforcing revision controls; performing quality audits to protect data integrity; and hosting training sessions on document control tools

Qualifications

• Minimum of 2-4 years of experience.
• Operational knowledge of Electronic Document Management Systems such as BIM360, Procore, Viewpoint, or Autodesk Construction Cloud.
• Advanced skill level in Microsoft Excel and Word; PDF markup tools such as Bluebeam.

Responsibilities

• Receive and audit incoming engineering drawings, datasheets, contracts, and vendor packages.
• Screen documents for complete metadata, signing authority, and precise title block information.
• Catalogue files in the Master Document Register.
• Transmit formal project communications.
• Enforce strict revision rules to isolate and archive outdated documents.
• Route RFIs and technical submittals to appropriate engineering teams.
• Track unresolved engineering review cycles and elevate milestone delays.
• Host training sessions on document control tools for staff and partners.
• Compile project handbooks, operations manuals, and as-built drawings.
• Conduct routine quality audits on data repositories to protect system integrity.
• Restrict folder permissions to safeguard proprietary designs and records.
• Verify project folders meet ISO 9001 and local building code standards.
• Prepare routine status reports for project leadership.

Skills

Attention to detail

Multitasking

Team collaboration

Tools

BIM360

Procore

Viewpoint

Autodesk Construction Cloud

Bluebeam

Job description

Role Overview

The Document Controller shall manage the technical and commercial documentation to ensure project delivery is traceable, accurate, and completely transparent.

Key Responsibilities

• Receive and audit incoming engineering drawings, datasheets, contracts, and vendor packages.
• Screen documents for complete metadata, signing authority, and precise title block information.
• Catalogue files in the Master Document Register.
• Transmit formal project communications.
• Enforce strict revision rules to isolate and archive outdated documents.
• Route Request for Information (RFI) logs and technical submittals to appropriate engineering teams.
• Track unresolved engineering review cycles and elevate target milestone delays.
• Host training sessions on document control tools for internal staff and external partners.
• Compile comprehensive project handbooks, operations manuals, and final as-built drawings.
• Conduct routine quality audits on data repositories to protect system integrity.
• Restrict folder permissions to safeguard proprietary designs and confidential corporate records.
• Verify that project folders strictly meet ISO 9001 and local building code standards.
• Prepare routine status reports for project leadership regarding overall data quality.

Required Qualifications

• Minimum of 2-4 years of experience.
• Detailed operational knowledge of Electronic Document Management Systems such as; BIM360, Procore, Viewpoint, or Autodesk Construction Cloud.
• Advanced skill level in Microsoft Excel and word. PDF mark up tools such as blubeam.

Core Competencies

• Attention to detail.
• Ability to work productively with design engineers, clients, project managers, and onsite team.
• Capacity to work on multiple tasks and projects on a daily basis.

KSGalway

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