Data Entry Administrator

Ascential Medical & Life Sciences; Limerick; On-site; EUR 25,000 - 36,000; Full time

Job summary

Ascential Medical & Life Sciences in Limerick is seeking a detail-oriented Data Entry Administrator to support the Engineering and Operations teams. You will import, validate, and maintain data in our ERP using spreadsheets and CSV files produced by the engineering team, ensuring accuracy and data integrity across systems.

This 11-month contract role involves onboarding, data uploads, BOM creation, and collaboration with Engineering, Production, Procurement, and Accounting.

Qualifications

• Experience in administrative, data entry, ERP, or manufacturing support.
• Strong proficiency in Microsoft Excel, including CSV files.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and meet deadlines.
• Good written and verbal communication skills.
• Comfortable working with technical information and engineering data.

Responsibilities

• Upload and process spread sheets and CSV data files into the ERP system.
• Review engineering-generated data files for accuracy and completeness prior to import.
• Validate imported data and resolve discrepancies where required.
• Maintain accurate records of all data uploads and revisions.
• Liaise with Engineering, Production, Procurement, and Operations teams to ensure data requirements are met.
• Create and maintain Bills of Materials (BOMs), part records, and item master data within the ERP system.
• Assist in developing and improving data management processes and procedures.
• Generate reports and provide status updates on data entry activities.
• Ensure compliance with company quality standards and data governance procedures.
• Support ERP system users with basic administrative tasks as required.
• Coordinate with the Accounting team to manage project invoicing, track costs, and support financial performance reporting

Skills

Excel proficiency

Attention to detail

Organizational skills

Time management

Multitasking

Communication skills

Technical data

Education

Leaving Certificate

Business Administration diploma

Information Systems qualification

Tools

SAP

Oracle

NetSuite

Epicor

Microsoft Dynamics

Job description

We are seeking a detail-oriented and organized Data Entry Administrator to support our Engineering and Operations teams in Limerick Ireland. The successful candidate will be responsible for importing, validating, and maintaining data within our ERP system using spread sheet and CSV files generated by the engineering team.

This role requires a high level of accuracy, strong administrative skills, and the ability to work with large volumes of technical data while ensuring data integrity and consistency across business systems.

This will be an 11month contracted role

Accountabilities:

• Upload and process spread sheets and CSV data files into the ERP system.
• Review engineering-generated data files for accuracy and completeness prior to import.
• Validate imported data and resolve discrepancies where required.
• Maintain accurate records of all data uploads and revisions.
• Liaise with Engineering, Production, Procurement, and Operations teams to ensure data requirements are met.
• Create and maintain Bills of Materials (BOMs), part records, and item master data within the ERP system.
• Assist in developing and improving data management processes and procedures.
• Generate reports and provide status updates on data entry activities.
• Ensure compliance with company quality standards and data governance procedures.
• Support ERP system users with basic administrative tasks as required.
• Coordinate with the Accounting team to manage project invoicing, track costs, and support financial performance reporting

Essential Qualifications:

• Previous experience in administrative, data entry, ERP, or manufacturing support role.
• Strong proficiency in Microsoft Excel, including working with CSV files.
• Excellent attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and meet deadlines.
• Good written and verbal communication skills.
• Comfortable working with technical information and engineering data

Desired Qualifications:

• Experience with ERP systems such as SAP, Oracle, NetSuite, Epicor, Microsoft Dynamics, or similar.
• Experience in a manufacturing, engineering, or medical device environment.
• Familiarity with Bills of Materials (BOMs), parts lists, and engineering documentation.
• Understanding of data validation and quality control processed

ADA Requirements:

• The role involves a combination of desk-based and on-site activities, including the use of standard office equipment and movement within customer and company facilities.
• Ability to communicate verbally and in writing.
• Occasional exposure to manufacturing or machine shop environments.
• Travel to customer sites within Ireland and internationally may be required from time to time, subject to business and project requirements

Personal Attributes:

• Highly organised and methodical.
• Strong analytical and problem-solving abilities.
• Self-motivated and able to work independently.
• Team player, with a collaborative approach.
• Able to handle repetitive tasks while maintaining a high level of accuracy.
• Proactive in identifying and resolving data issues.

Qualifications:

• Leaving Certificate or equivalent required.
• Diploma, certificate, or third-level qualification in Business Administration, Information Systems, Engineering Support, or related discipline preferred.