Contract Support Coordinator Maternity Cover

CBRE Group, Inc.; Westport; On-site; EUR 38,000 - 46,000; Full time

Job summary

CBRE Group, Inc. in Westport is seeking a Maintenance Administration support role to assist the team with data compilation, reporting and CMMS tasks. You will help generate information for informed decision making and support CBRE programmes for clients.

Strong communication, attention to detail and time management are essential as you help prepare health and safety documentation, programme execution papers and monthly reports while supporting the team to meet deadlines.

Qualifications

• Minimum Level 7 in Business/Finance.
• Mechanical or Electrical engineering experience desirable.
• Proficient PC skills (Word, Excel, Outlook).

Responsibilities

• Provide Maintenance Administration support for CBRE team in Westport.
• Assist in compiling data and generating information for informed decision making.
• Support delivery with preparation of standard Health and Safety documentation.
• Prepare standard programme execution documentation and reports.
• Understand procedures and operate them to required standards.
• Maintain contract KPI and support financial performance on contracts.
• Assist meetings preparation and monthly reports.

Skills

Customer focus

Communication skills

Time management

Team player

Self-motivated

Attention to detail

Education

Level 7 in Business/Finance

Tools

Excel/Word/Outlook

Job description

About the role:

Provide Maintenance Administration support for CBRE team in Westport

• Support the CBRE team in compiling data and generating information to help with informed decision making and the strive towards best Practice on CMMS
• Actively promote programmes for CBRE to new and existing clients
• Support the team in delivery including:
• Preparation of Standard Health and Safety Documentation for service delivery.
• Preparation of standard programme Execution Documentation
• Understand procedures and processes and operate them to the required standard. Examples of these are:
• Maintaining contract KPI.
• Driving and improving financial performance on the contracts
• Department specific tasks including supporting CBRE team in meetings and preparation for meetings
• Support Team with Monthly reports, Contract Review packs, etc
• Assist the team achieve results within quality and time restraints.
• Perform with an understanding of the CBRE team requirements and changes, thus ensuring continuous improvement.
• Actively participate in a diverse and effective team.
• Convey messages and ideas clearly and openly. Involve people and influence decisions.
• Add value to contract through innovation e.g. improve CBRE process

About you

Education

• A minimum of a level 7 in Business/Finance Discipline
• Mechanical or Electrical Engineering experience is desirable

Training

• Good PC based skills, with experience in Word/Excel and Outlook - intermediate to advance level.
• 2 years relevant post graduate experience desirable but not essential.
• Some financial / accounting experience would be an advantage.

Aptitudes

• Must demonstrate a strong sense of customer focus.
• Excellent verbal, and written, communication skills.
• Self-motivated and systematic.
• Results/ task orientated, attention to detail and accuracy.
• Excellent time management and organisational skills.
• Commitment to continuous improvement.
• Ability to work as part of a team, as well as independently.
• Committed to customer service delivery.

• Reliable and committed.
• Confidential and discrete approach.
• Calm manner, able to work under pressure and with changing demands and priorities.
• Be flexible to work outside core office hours from time to time.