Clinic Receptionist

SK Osteopathy; Castlebridge; On-site; EUR 19,000 - 28,000; Part time

Benefits offered by this job

Driving license

Job summary

John (Sean) R. Kelly & Associates, registered osteopaths, seeks a part-time receptionist/clinic administrator for two days a week (Thursday and Friday), 10:00–16:00 with potential extension. You will handle appointment scheduling, fee collection, and basic practice management using Cliniko and related tools.

You will also assist in promotion, online research, and maintain a clean, efficient clinic environment, coordinating space usage among practitioners and supporting the team.

Qualifications

• Experience in front-desk administration and scheduling.
• Familiarity with clinic management systems and client records.
• Strong IT and data-entry skills.

Responsibilities

• Schedule appointments and manage client flow using the clinic system.
• Assist in promotion and marketing of the clinic services.
• Assist in practice management and basic accounting tasks.
• Carry out online research as required.
• Ensure clinic spaces and surroundings are kept hygienically clean and professional.
• Manage efficient use of clinic spaces by practitioners.
• Familiarise with integrated management, marketing and accounting systems (Cliniko, Cliniq Apps, Canva).

Skills

Public management

Interpersonal skills

IT skills

Tools

Cliniko

Cliniq Apps

Canva

Microsoft Word

Microsoft Excel

Job description

Company description

John (Sean) R. Kelly & Associates, Registered Osteopaths, aims to provide the highest quality complementary healthcare. Members of this team will be expected to perform their roles with the highest degree of professionalism. They will enjoy the benefits of complementary healthcare support for themselves.

Job description

Receptionist/assistant clinic administrator

The role is for two days a week, Thursday and Friday. Current requirements are from 10.00am to 4.00pm. This may extend in the future.

Overall Roles

1. To manage the scheduling of appointments and clients through our practice management system and fee collection. (We use Cliniko PMS.)


2. To assist in the promotion and marketing of the services of our osteopathic clinic.


3. To assist in the practice management and basic accounting of the business.


4. To carry out online research as required


5. To ensure that all clinic and office spaces and surrounding grounds are kept hygienically clean, and maintained to a high professional and decorative standard at all times.


6. To manage the efficient use of clinic spaces by practitioners.


7. To become fully familiar with the integrated practice management, marketing, and accounting systems of the clinic. These include:

• Cliniko


• Cliniq Apps


• Canva

1. When required to research topics, goods, or services to assist in the maintenance of the highest quality services of the clinic.

Knowledge, Skills, and experience required:

• Good public management skills


• Strong IT Skills in Microsoft Word & Excel

Personal Characteristics:

• Excellent interpersonal skills


• Empathy along with strong boundaries


• Sense of clarity of purpose.


• Excellent communication skills.


• Excellent planning and organizational skills.


• Self-motivation.


• The highest integrity and moral character.


• A practical approach to problem-solving.


• The ability take direction and implement it.


• The ability to give direction to others clearly.


• To be able to support and motivate others as part of a team effort.


• Strength with flexibility and adaptability.


• An affinity for the elderly, children, pets, and flora.


• A full driving license.

Performance Measurement

The performance of a successful candidate will be measured on the following:

• How well they familiarize themselves with and can operate the IT requirements of the role.


• Their ability to bring new business to the clinic through good communication and management with the clients and other team members.


• Their ability to problem-solve in their role.

Employer Aspirations

It is our aspiration that the successful candidate will be:

• mature


• settled locally


• viewing this position as permanent for the foreseeable future rather than a stepping stone to another position.

Job Type: Part-time

Pay: €17.00 per hour

Work Location: In person