CEO Office & Board Secretary Lead

Jobtailor; Dublin; On-site; EUR 75,000 - 110,000; Full time

Job summary

Jobtailor is seeking a senior governance professional to lead the CEO Office and Reporting function in Ireland. You will oversee board papers, minutes, and action tracking, manage governance returns and the register of trustees, and act as the primary liaison with government bodies, funders, and partners.

You will coordinate CEO briefings, board presentations, and executive communications, ensuring paperwork complies with governance frameworks and deadlines.

Qualifications

• 5–7 years of senior-level experience in nonprofit, public, regulated, or large corporate settings.
• Experience in financial, legal or board secretary areas with governance exposure.
• Governance credentials (CGI/ICSA) desirable.
• Leadership and board reporting experience in organisations of similar size.
• Experience running senior meetings, board cycles end-to-end, minutes and actions.
• Experience managing CEO-level signing/authorisation with high accuracy and confidentiality.
• Outstanding written communication: minutes, reports, briefings and board-ready correspondence.

Responsibilities

• Lead ALONE's CEO Office and Reporting function with governance focus.
• Coordinate board papers, agendas, minutes, and action tracking.
• Maintain the register of Trustee and Board records and governance returns.
• Manage key stakeholder relationships with government, regulators, funders and partners.
• Ensure CEO-signature documents are tracked and deadlines met.
• Prepare CEO briefings, board presentations and executive correspondence.
• Quality-assure reports submitted to the Board and committees.
• Maintain an organisational reporting calendar and annual Board calendar.

Skills

Corporate Governance

Board Reporting

Stakeholder Management

Governance Frameworks

Executive Communication

Education

Governance Credentials CGI/ICSA

Tools

Microsoft Office Suite

Board Management Systems

Document Management Systems

Job description

Jobtailor is seeking a senior governance professional to lead the CEO Office and Reporting function in Ireland. You will oversee board papers, minutes, and action tracking, manage governance returns and the register of trustees, and act as the primary liaison with government bodies, funders, and partners.

You will coordinate CEO briefings, board presentations, and executive communications, ensuring paperwork complies with governance frameworks and deadlines.