Catering Administrator

Apleona; Donegal; On-site; EUR 14,000 - 18,000; Part time

Job summary

Hollybank Trustees Ltd in Donegal Town is seeking a Catering Administrator to oversee administrative functions for food contract operations. You will manage scheduling, inquiries, and record-keeping to support catering services.

Responsibilities include maintaining databases, processing bookings, procuring supplies, and ensuring compliance with policies. The role requires strong organisational skills and the ability to work both independently and with the team.

Qualifications

• Bachelor's degree in business administration, hospitality, or a related field (advantageous).
• 2+ years of experience in facility management administration or catering industry.
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office suite and procure wizard.
• Ability to onboard and learn new Apleona systems efficiently.

Responsibilities

• Manage day-to-day administrative functions of the catering department, including scheduling appointments, answering phone calls, and responding to emails.
• Maintain records and databases related to catering operations, including inventory, HACCP files, and budgetary information.
• Coordinate with vendors, contractors, and other third-party service providers to schedule maintenance and repair work in the restaurant.
• Ensure that all catering activities comply with company policies, procedures, and legal requirements.
• Assist with the development and implementation of policies and procedures related to catering operations.
• Respond to clients and take hospitality bookings.
• Record billing of hospitality bookings for manager to bill out as required weekly.
• Record end of day till receipts with the manager.
• Collaborate with other departments and stakeholders to ensure that the catering department operations are aligned with organisational goals.
• Manage procurement of supplies, equipment, and materials necessary for facility management operations.

Skills

Organisational skills

Communication

Interpersonal skills

Microsoft Office

Procure Wizard

Apleona systems

Teamwork

Education

Bachelor's degree in business administration, hospitality, or related field

Tools

Procure Wizard

Apleona systems

Job description

We are currently recruiting for a Catering Administrator who will be responsible for managing and coordinating the administrative functions of food contract operations in Donegal Town.

Working Pattern: Monday to Sunday, 20 hours per week

Main duties and responsibilities

• Manage the day-to-day administrative functions of the catering department, including scheduling appointments, answering phone calls, and responding to emails.
• Maintain records and databases related to catering operations, including inventory, HACCP files, and budgetary information.
• Coordinate with vendors, contractors, and other third-party service providers to schedule maintenance and repair work in the restaurant – in conjunction with the FM leads at site.
• Ensure that all catering activities comply with company policies, procedures, and legal requirements.
• Assist with the development and implementation of policies and procedures related to catering operations.
• Respond to clients and take hospitality bookings.
• Record billing of hospitality bookings for manager to bill out as required weekly.
• Record end of day till receipts with the manager.
• Collaborate with other departments and stakeholders to ensure that the catering department operations are aligned with organisational goals.
• Manage procurement of supplies, equipment, and materials necessary for facility management operations.

Qualifications and experience

• Bachelor's degree in business administration, hospitality, or a related field (advantageous)
• 2+ years of experience in facility management administration or catering industry
• Strong organisational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Office suite and procure wizard
• Ability to onboard and learn new Apleona systems efficiently.
• Ability to work independently and as part of a team
• Knowledge of industry regulations and best practices related to facility management.
• Ability to manage multiple tasks and priorities in a fast-paced environment.