Business Unit Administrator at Omexom ROI

Omexom ROI; Cashel; Sur place; EUR 28 000 - 38 000; Plein temps

Résumé du poste

Omexom ROI Cashel is seeking a dedicated Business Unit Admin to support day-to-day financial administration and operations within the Business Unit.

You will handle PO creation, invoices, fleet and mail logistics, office facilities, travel arrangements, onboarding, and provide flexible admin support to keep the unit running smoothly.

Qualifications

• Strong organisational and multitasking abilities.
• Excellent attention to detail and accuracy.
• Good time management and prioritisation skills.
• Clear communication with internal teams and suppliers.
• Proactive, flexible and can work with minimal supervision.
• Willingness to learn and adapt to changing needs.

Responsabilités

• Raising purchase orders and processing goods receipt invoices.
• Reviewing, updating, and coordinating the Business Unit’s Vodafone account and its monthly billing.
• Sourcing and procuring ad-hoc materials, office consumables, and miscellaneous items.
• Managing Fleet, Fuel Card, and Toll Tag while maintaining and updating the Drivalia account, Continuum platform, and the National Fleet database.
• Overseeing all incoming and outgoing mail, handling courier bookings, and tracking urgent shipments.
• Receiving all incoming deliveries and proactively contacting recipients.
• Coordinating external contractors for essential office services, including utilities, cleaning, waste disposal, pest control etc.
• Taking ownership of the general upkeep of the office environment, ensuring meeting rooms and communal spaces are kept functional and organised.
• Acting as the primary onsite point of contact for anyone entering the building, managing visitor arrivals, and coordinating visitor entry.
• Coordinating travel arrangements, including booking flights, accommodation, car hire, and venues.
• Organising meeting rooms, catering, calendars, and setup for general internal and external meetings and events.
• Managing the onboarding check list, liaising with internal departments and candidates to ensure everything required for their role is fully prepared for day one.
• Liaising with departing employees to retrieve company equipment and update relevant databases.
• Acting as the primary liaison for internal staff queries and external suppliers.
• Providing flexible administrative support to ensure the smooth day-to-day running of the business unit.
• Undertaking any other duties as reasonably requested by the Finance Business Partner to meet changing operational demands.

Connaissances

Organisational skills

Attention to detail

Time management

Communication skills

Proactive attitude

Willingness to learn

Description du poste

Cashel, TA, IE. Full time on site position offers great opportunities for career growth.

Job Title

Business Unit Admin

Reporting To

Finance Business Partner

Role Overview

You will play a key role in supporting the day-to-day operations and financial administration within the Business Unit. Duties are dynamic and will vary or adapt based on the specific operational requirements of the Business Unit.

Key Responsibilities

• Financial & Procurement
  • Raising purchase orders (POs) and processing goods receipt invoices.
  • Reviewing, updating, and coordinating the Business Unit’s Vodafone account and its associated monthly billing.
  • Sourcing and procuring ad-hoc materials, office consumables, and miscellaneous items required for daily operations.
• Fleet & Logistics
  • Managing Fleet, Fuel Card, and Toll Tag while maintaining and updating the Drivalia account, Continuum platform, and the National Fleet database.
  • Overseeing all incoming and outgoing mail, handling courier bookings, and tracking urgent shipments.
  • Receiving all incoming deliveries and proactively contacting recipients.
• Facilities & Office Services
  • Coordinating external contractors for essential office services, including utilities, cleaning, waste disposal, pest control etc.
  • Taking ownership of the general upkeep of the office environment, ensuring meeting rooms and communal spaces are kept functional and organised.
  • Acting as the primary onsite point of contact for anyone entering the building, managing visitor arrivals, and coordinating visitor entry.
• Travel & Event Planning
  • Coordinating travel arrangements, including booking flights, accommodation, car hire, and venues.
  • Organising meeting rooms, catering, calendars, and setup for general internal and external meetings and events.
• Staff Onboarding & Off Boarding
  • Managing the onboarding check list, liaising with internal departments and candidates to ensure everything required for their role is fully prepared for day one.
  • Liaising with departing employees to retrieve company equipment and update relevant databases.
• Business Unit Support
  • Acting as the primary liaison for internal staff queries and external suppliers.
  • Providing flexible administrative support to ensure the smooth day-to-day running of the business unit.
  • Undertaking any other duties as reasonably requested by the Finance Business Partner to meet changing operational demands.

What we are looking for

• Strong organisational and multitasking skills
• Strong attention to detail
• Flexible, positive, and proactive attitude
• Excellent time-management skills
• Excellent communication skills
• Willingness to learn