BCT Associate

Jobtailor; Ringaskiddy; On-site; EUR 40,000 - 55,000; Full time

Job summary

Jobtailor in Ireland is seeking an experienced administrator to support the Business Compliance function. You will act as a key point of contact for event compliance, contracts and payments, and maintain auditable records for all process stages.

The role involves guiding, reviewing and approving business requests, drafting contracts using approved templates and systems, and ensuring all activities are compliant with required approvals.

Qualifications

• Minimum of 5 years’ administration experience or equivalent professional experience.
• Bachelor’s degree preferred (e.g., Business, Life Sciences).
• Strong IT and organisational skills with ability to manage multiple priorities.
• Excellent attention to detail and commitment to audit-quality standards.
• Experience maintaining accurate records within defined processes.
• Strong administrative and coordination skills.

Responsibilities

• Provide administrative support to the Business Compliance Specialist and Senior Specialist.
• Act as a key point of contact for event compliance, contracts, and payments; maintain auditable records for all process stages.
• Guide, review, and approve business requests.
• Prepare, draft, and review contracts using approved templates, systems, and processes.
• Ensure all activities are compliant, with appropriate documentation and approvals before execution.
• Support transparency reporting activities, ensuring accuracy, completeness, and timely delivery.
• Deliver ad-hoc training to the business as required.
• Support HCP/GO travel and accommodation processes in line with company policy and local requirements.
• Process and submit purchase orders and accurate payments in a timely manner, where applicable.
• Participate in business discussions to provide Business Compliance expertise and execute business activities.
• Communicate across a diverse and geographically distributed stakeholder group.
• Build effective relationships with business stakeholders and provide timely guidance on compliance processes and requirements.
• Support onboarding of new team members.
• Report and escalation issues as appropriate to the Senior Specialist and in line with governance and escalation pathways.

Skills

Administration

Organization

Communication

Audit-quality mindset

English fluent

Education

Bachelor's degree

Tools

Microsoft Office

ERP systems

Job description

• Provide administrative support to the Business Compliance Specialist and Senior Specialist
• Act as a key point of contact for event compliance, contracts, and payments; maintain auditable records for all process stages
• Guide, review, and approve business requests
• Prepare, draft, and review contracts using approved templates, systems, and processes
• Ensure all activities are compliant, with appropriate documentation and approvals before execution
• Support transparency reporting activities, ensuring accuracy, completeness, and timely delivery
• Deliver ad-hoc training to the business as required
• Support HCP/GO travel and accommodation processes in line with company policy and local requirements
• Process and submit purchase orders and accurate payments in a timely manner, where applicable
• Participate in business discussions to provide Business Compliance expertise and execute business activities
• Communicate across a diverse and geographically distributed stakeholder group
• Build effective relationships with business stakeholders and provide timely guidance on compliance processes and requirements
• Support onboarding of new team members
• Report and escalation issues as appropriate to the Senior Specialist and in line with governance and escalation pathways

Requirements

• Minimum of 5 years’ administration experience, or equivalent professional experience
• Bachelor’s degree is preferred, e.g. Business, Life Sciences, or related field
• Strong IT and organisational skills with ability to manage multiple priorities
• Excellent attention to detail and commitment to audit-quality standards
• Experience maintaining accurate records and working within defined processes
• Strong administrative and coordination skills
• Ability to manage workload and priorities proactively
• Ability to work with flexible workload and ambiguity
• Excellent communication and customer service skills
• Ability to work independently and as part of a team
• Self-motivated and enthusiastic
• 2–3 years’ Health Care industry experience preferred
• Experience in customer service, stakeholder support, or a customer-facing role, with strong administrative and organisational skills
• Higher Education or equivalent caliber desirable
• Fluent in English
• Additional European languages are an advantage
• Limited travel within EMEA may be required
• Compliance or legal certifications are beneficial but not required

Core Competencies

Demonstrates strong administrative and organizational skills with a focus on compliance, contract management, and stakeholder communication. Proficient in maintaining accurate records and delivering training while managing multiple priorities in a dynamic environment.

Hard Skills

• Contract Drafting
• Record Maintenance
• Purchase Order Processing
• Transparency Reporting
• Event Compliance

Soft Skills

• Excellent Communication
• Customer Service
• Self-Motivated
• Team Collaboration
• Organizational Skills

Certifications & Qualifications

• Compliance Certifications

Industry Keywords

• Health Care Industry Experience
• Business Compliance
• Audit-Quality Standards
• Stakeholder Support
• Flexible Workload Management