Assistant Tendering and Quality Administrator

Elk Recruitment Ireland; Leinster; On-site; EUR 32,000 - 42,000; Full time

Job summary

Elk Recruitment is seeking an Assistant Tendering and Quality Administrator for our client’s team based in Kildare, Ireland. You will assist with tender submissions, document control, and quality administration within a growing organization.

The role requires experience with tender processes, project documentation, and Procore, with a strong eye for detail and time management. On-site location in Kildare and construction industry exposure are preferred.

Qualifications

• Minimum 1 year experience in a similar support role, with preference for construction industry experience.
• High levels of proficiency in Word, Office, Excel, PowerPoint.
• Exceptional attention to detail with excellent time management and document management skills.

Responsibilities

• Assist in preparation and compilation of tender and prequalification submissions.
• Prepare documents and set up BOQs on tender software.
• Prepare subcontractor and supplier packages at tender stage.
• Update tender documents as clarifications are issued during tender stage.
• Assist in submissions to be included as part of tender bid, including technical essays, programmes and quality.
• Ensure all submissions comply with client requirements and procurement instructions.
• Maintain and update reference documents and libraries (CVs, case studies).
• Support submission of bids through electronic procurement portals and client systems.
• Provide assistance with the company’s quality management systems.

Skills

Attention to detail

Time management

Communication skills

Education

Third Level Technical Qualification in Engineering/Construction/Quality/Business/Office Administration

Tools

Procore

Microsoft Word

Microsoft Excel

PowerPoint

Job description

At Elk Recruitment, we are looking for a driven Assistant Tendering and Quality Administrator to join our client’s growing team based in Kildare. This is a fantastic opportunity for an experienced Assistant Tendering and Quality Administrator to make a real impact in an innovative and growing organization.

Responsibilities:

Tendering:

• Provide assistance in the preparation and compilation of tender and prequalification submissions, including, inter alia;
• Preparing documents; setting up BOQ’s on the tender software package
• Preparing documents; preparation of subcontractor and supplier packages at tender stage
• Updating tender documents as clarifications are issued during the tender stage of a project
• Involvement in the preparation of submissions to be included as part of our tender bid. The preparation includes technical essays, programmes, quality.
• Ensure all submissions fully comply with client requirements and procurement instructions
• Maintain and update reference documents to libraries including CV’s, case studies, etc
• Support the submission of bids through electronic procurement portals and client systems.

Quality:

• Provide assistance with the company’s quality management systems
• Completing Quality Management Plans for projects
• Provide support in Setting up projects on the company’s administration software (Procore
• Support the company Quality function, through document management, system updates and assistance in internal audits

Qualification and Experience:

• Third Level Technical Qualification in Engineering, Construction Management, Quality management/ Business/Office Administration also an option.
• Minimum 1 Years experience in similar support role, with preference for construction industry experience.
• High levels of Proficiency in Word, Office, Excel, PowerPoint
• Exceptional Attention to Detail, with excellent time management and document management skills