Assistant HR Executive

IDA Ireland; Dublin; On-site; EUR 32,000 - 59,000; Full time

Job summary

IDA Ireland is seeking an Assistant HR Executive, Level C, Global Payroll & Pensions. The role sits within the HR&OD function and supports payroll administration, pension processes, and HR information systems across Ireland and overseas.

Strong attention to detail, confidentiality, and excellent communication are essential. The successful candidate will assist in workforce planning, learning and development initiatives, and HR reporting, working under the HR & OD Manager in collaboration with

Qualifications

• A third level business or HR & OD related degree to Level 8 standard.
• Experience in a similar HR role is desirable.
• Ability to work well under pressure with attention to deadlines.
• Strong communication and interpersonal skills with confidentiality.
• Proficiency in Word, Excel and PowerPoint.
• Full driving licence is an advantage.
• Interest in career progression within IDA’s office network.

Responsibilities

• Provide administration pension support to the Payroll and Pensions team.
• Coordinate and process monthly Irish and overseas payroll activities, including annual increments and pay awards.
• Monitor long-term sick leave and assist Income Continuance applications via brokers and OH provider.
• Support HR Systems queries and HR Information System updates.
• Coordinate and report leave management, ensure policy adherence.
• Coordinate resignations and exit interviews with required reports.

Skills

Client Focused Relationship Building

Negotiating and Influencing

Communications & Personal Effectivene

Sales & Marketing

Knowledge of the Business

Networking

Creativity & Innovation

Project Management

Education

Bachelor-level or higher degree in business or HR/OD (Level 8)

Tools

Word

Excel

PowerPoint

Job description

Assistant HR Executive, Level C, Global Payroll & Pensions

Human Resources & Organisational Development

Job Purpose:

In support of IDA Ireland’s Adapt Intelligently: A Strategy for Sustainable Growth and Innovation 2025–2029, the HR&OD function plays a key strategic role in ensuring that the organisation has the workforce capability, capacity and supports required to deliver its objectives. This encompasses workforce planning, skills assessment, succession planning, and employee learning and development, alongside the delivery of essential employee services, including induction and onboarding, payroll and pensions administration, global mobility, and leave administration.

Key Responsibilities:

• To provide administration pension support the Payroll and Pensions team.
• To coordinate and process all monthly Irish and overseas payroll activities, including Notes to the Financial Management, annual increments, pay awards and other relevant payroll adjustments. Ensure that the payroll implications of sick leave, unpaid leave and other absences are accurately processed, maintaining a high level of accuracy and attention to detail while working closely with the Payroll team.
• To monitor long-term sick leave and where necessary to co-ordinate and assist the application process for Income Continuance, liaising between the staff member, the brokers of the Scheme and the Organisation’s Occupational Health Provider.
• Support the HR Systems Executive with all HR Information System related queries.
• To coordinate and report on all leave management and ensure attention to detail and adherence to policies.
• To coordinate resignations and exit interviews ensuring that all areas relating to a staff member’s resignation are addressed in a timely manner. Providing reports as required.
• To assist with the administration of the Staff Resources Committee in IDA Ireland, ensuring links are made between corresponding documentation and any necessary actions reflected in HR documents.
• To assist in the management and updates to the HR system, and to assist in the generation of reports as required, password changes and leave administration.
• To work with the HR & OD Manager in collaboration with other sister Agencies and the Department on queries when and where needed.
• To support on several strategic initiatives/projects, e.g. Graduate Recruitment, Recruitment Policy Development and HR Information System Development.
• To promote learning, continuous development and knowledge sharing within the department and across the organisation, including a clear focus on development plans for all team members.
• To ensure dignity, respect and equality are applied throughout the organisation and that a work life balance in the workplace is supported as much as possible.
• To ensure that IDA’s values of Enterprising, Inclusive, Resourceful and Empowering are upheld at all times.
• Excellent ability to exercise sound judgement, confidentiality and discretion is essential.
• Demonstrate flexibility in undertaking additional tasks as may be assigned.

Key Competencies:

• Client Focused Relationship Building
• Negotiating and Influencing
• Communications & Personal Effectiveness
• Sales & Marketing
• Knowledge of the Business
• Networking
• Creativity & Innovation
• Project Management

Additional Requirements:

• A third level business or HR & OD related degree to Level 8 standard on the National Qualification Network.
• Experience working in a similar role is desirable.
• Ability to work well under pressure, with attention to detail, and ability to meet challenging deadlines.
• Strong communication and interpersonal skills, coupled with the ability to maintain confidentiality and discretion at all times.
• In-depth knowledge of computer packages, proficiency, and experience in the use of Word, Excel and PowerPoint are essential.
• A full driving licence is an advantage.
• Ongoing flexibility and interest in career progression and development via opportunities, which may arise in IDA’s office network.

Salary Scale:

• €32,365 to €59,185 per annum contributory superannuation.
• Appointment is made at minimum point of scale.
• Rising by long service increments to €61,115 after 3 years satisfactory service at the maximum of the range and €63,060 after 6 years satisfactory service at the maximum range.

Closing date

23rd November 2026

Human Resources & Organisational Development