Asset Investment Administrator

Hollybank Trustees Ltd; Dublin; On-site; EUR 29,000 - 35,000; Full time

Job summary

Hollybank Trustees Ltd invites applications for the Asset Investment Administrator role in Dublin. The successful candidate will support all administrative aspects within the Asset Investment Team and assist other teams and regional offices as required.

Responsibilities include reviewing stock surveys, updating schedules, managing asset data in systems, and handling mail and file management. Proficiency in Microsoft Excel is essential, with a focus on accuracy and timely processing.

Qualifications

• Detail-oriented with strong data integrity.
• Ability to analyze varied property, asset and contractual information.
• Strong fault-finding and problem-solving skills.
• Comfort handling numerical, technical and administrative data with precision.
• Capable of managing multiple tasks while ensuring quality.

Responsibilities

• Scanning documents on system.
• Review stock condition surveys and update issues, circulate to colleagues.
• Upload and update information on stock condition, investment programmes, etc.
• Maintain accurate property and asset data in systems.
• Review drawings, leases, ownership titles and cross-reference with contracts.
• Inputting and extracting data from management system; Excel essential.
• Provide general admin support to the Team including postage and file management.
• Sort and distribute incoming post and organise outgoing mail.
• Any other duties as required.
• Be proactive in supporting team and cross-functional collaboration.

Skills

Methodical mindset

Analytical skills

Problem solving

Data precision

Task management

Tools

Microsoft Excel

Job description

Location: On site / Dublin, Ireland
job type: Permanent / Full-time
Sector and subsector: Business Support | Administration
AnnualFixed salary:€ 31827.00

Job Description: Asset Investment Administrator

Responsible For: N/A

Location: Dublin

Contract: Permanent

JOB SUMMARY:

As Asset Investment Administrator your main responsibility is to support with all aspects of administration within the Asset Investment Team and to provide support to other teams and regional offices as required.

The following list is typical of the level of duties which the post holder is expected to perform or be responsible for. It is not necessarily exhaustive and other duties of a similar type and level may be expected from time to time. The post holder will be responsible for a combination of the objectives described below and annual KPIs dependent upon the requirements of the organisation.

KEY SKILLS:

• 1. Methodical and detail-focused approach to checking information, identifying inconsistencies and ensuring records are reliable before they are updated or circulated.
• 2. Ability to analyse varied property, asset and contractual information and draw out clear actions for review by the team.
• 3. Good fault-finding and problem-solving skills, including the ability to investigate gaps, anomalies or conflicting information across documents and systems.
• 4. Confidence working with numerical, technical and administrative information where precision and follow-through are important.
• 5. Ability to manage competing administrative tasks in an organised way while maintaining quality and consistency.

KEY RESPONSIBILITIES (Functional):

• 1. Scanning documents on system.
• 2. Review stock condition surveys and update schedule of issues arising to be addressed and circulate this schedule to relevant colleagues.
• 3. Upload and update information on stock condition, investment programmes, component replacements, contractor performance, etc.
• 4. Maintain accurate property and asset data in systems,
• 6. Review of drawings, leases, ownership titles, cross referencing with contractual documents, for confirming ownership / maintenance responsibility assignment, ESG assets etc and complete schedules for review and updating relevant colleagues and information on systems
• 7. Inputting and extracting data from management system. Knowledge of Microsoft Excel essential.
• 8. Providing general administration support to the Team as required including, but not limited to, postage and file management.
• 9. Sorting and distributing incoming post and organising and sending outgoing post, including mail merges.
• 10. Any other duties as required.
• 11.

KEY RESPONSIBI... (Organisational):

• 1. Provide input into the Operational plans.
• 2. Adopt a collaborative and supportive approach, maintaining up to date professional knowledge and providing advice and assistance to colleagues as required.
• 3. Provide statistical data, information, and testimonials for annual report.
• 4. In all aspects of the company's work, promote effective communications, excellence in customer service, and a focus on continuous improvement.
• 5. Be pro-active in the development and maintaining of strong networks and relationships with colleagues and in other organisations and agencies, to ensure excellence in service delivery.

Health and Safety Responsibility

• 1. To conduct all activities in a manner which is safe to yourself and others. To be aware and to act in accordance with Tuath's Health and Safety Policy.
• 2. Ensure all appropriate health and safety risk assessments are in place and making sure colleagues
• are aware of and adhere to any specific instructions and use personal protective equipment where
• required.
• Ensure that team members are aware of any risks associated with their role, adhere to any specific
• instructions, and use personal protective equipment where required.

This job description is not definitive or restrictive and will be subject to periodic review.