Air Export Coordinator

NX GROUP (NIPPON EXPRESS GROUP); Dublin; On-site; EUR 42,000 - 52,000; Full time

Benefits offered by this job

Competitive salary & benefits package

Collaborative work environment

Exposure to international markets

Stable position in a global company

Modern office facilities

Free parking

Job summary

NX GROUP (NIPPON EXPRESS GROUP) in Dublin is seeking an Air Export Coordinator to manage end-to-end export shipments, coordinate airline bookings, and ensure accurate documentation.

The role requires strong communication, attention to detail, and proficiency with MS Office; AS400/Thyme IT experience is a plus. Join a global logistics leader offering a collaborative environment and exposure to international markets.

Qualifications

• Previous Air Freight operations experience.
• Excellent communication skills, both written and verbal.
• Proficiency with Microsoft Office (Excel, Word).
• Experience with AS400 and Thyme IT is a plus but not essential.
• Strong attention to detail and ability to work under pressure.

Responsibilities

• Manage end-to-end export processes including collections, airline bookings, and final delivery arrangements.
• Act as a key contact for some of our largest Key Accounts.
• Prepare and verify shipping documentation including AWBs, invoices, and customs declarations.
• Arranging collections from customers and deliveries to airline.
• Booking flights with airlines.
• Finalising Consolidations.
• Coordinate customs clearances, with knowledge of IPRs, SIEL/OIEL licenses, and Carnet procedures.
• Finalise consolidations and conduct post-flight checks.
• Closing of files, completing invoicing on job level.
• Maintain accurate records and data entry using in-house systems and office software.
• Ensure timely and professional communication with customers, suppliers, and colleagues.
• Collaborate closely with team members and escalated issues to the senior management as required.
• Undertake any additional duties as assigned by management.

Skills

Air Freight operations

MS Office

Excellent communication

Attention to detail

Team player

Tools

AS400

Thyme IT

Job description

Location: Dublin, Ireland

The Nippon Express Group stands as a prominent global logistics service provider, with its Headquarters located in Tokyo, Japan. Our extensive portfolio encompasses a variety of services, including air and ocean freight forwarding, cargo handling, relocation services, and warehousing operations. With a workforce exceeding 73,000 professionals across more than 50 countries and regions, the NX Group is distinguished by its extensive international reach.

Description

Job Title: Air Export Coordinator

Location: Dublin, Ireland

We are looking for a proactive and detail-oriented Air Export Co-ordinator to join our dynamic Air Freight team in Dublin. This pivotal role ensures the seamless coordination of international shipments from collection through to delivery, maintaining the highest levels of customer service, compliance, and operational efficiency.

You will liaise with key clients, carriers, and internal departments, ensuring accurate documentation, customs clearance, and timely movement of goods. Strong communication, organisation, and IT skills are key to success in this position.

Nippon Express is committed to continuous growth and expansion, offering exciting opportunities for career development and leadership in the UK region.

This role offers an exciting opportunity to contribute to the success of a leading logistics company, if you are an experienced Airfreight operator with a proven track record and a passion for excellence, we would love to hear from you.

Requirements

Key Responsibilities

• Manage end-to-end export processes including collections, airline bookings, and final delivery arrangements
• Act as a key contact for some of our largest Key Accounts
• Prepare and verify shipping documentation including AWBs, invoices, and customs declarations
• Arranging collections from customers and deliveries to airline
• Booking flights with airlines
• Finalising Consolidations
• Handle special shipment types such as GDP (Good Distribution Practice) and Dangerous Goods (DG), ensuring strict adherence to procedures
• Coordinate customs clearances, with knowledge of IPRs, SIEL/OIEL licenses, and Carnet procedures
• Finalise consolidations and conduct post-flight checks
• Closing of files, completing invoicing on job level
• Maintain accurate records and data entry using in-house systems and office software
• Ensure timely and professional communication with customers, suppliers, and colleagues
• Collaborate closely with team members and escalated issues to the senior management as required
• Undertake any additional duties as assigned by management

What does the right candidate look like?

• Previous Air Freight operations experience
• Proficient in Microsoft Office (Excel, Word). Experience with AS400 and Thyme IT is a plus but not essential
• Excellent communication skills, both written and verbal
• A basic understanding of Aviation Security requirements
• Strong attention to detail with the ability to work accurately under pressure
• Effective team player who thrives in a fast-paced environment
• Strong organisational skills with the ability to prioritise workload independently
• Self-motivated with a problem-solving mindset

Benefits

What can we offer?

• Competitive salary and benefits package
• A collaborative and supportive work environment
• Exposure to international markets and logistics networks
• Stable position within a global top 10 Forwarder
• Modern office facilities
• Free parking