Air Export Coordinator

White Recruitment Construction; Dublin; Hybrid; EUR 35,000 - 40,000; Full time

Benefits offered by this job

Competitive salary

Overtime allowance

DG, aerospace and compliance training

Hybrid working

Job summary

White Recruitment Construction in Dublin is seeking an Air Export Coordinator with 2+ years in airfreight to manage end-to-end air export operations focused on aerospace and AOG. You will ensure compliance with international regulations and airline requirements while delivering under tight timeframes.

You will handle documentation, bookings, and communications across MROs, OEMs and freight forwarders, maintaining records and driving on-time performance. Hybrid work is available post-training.

Qualifications

• 2+ years’ experience in airfreight export operations.
• Exposure to AOG or aerospace logistics.
• Knowledge of export documentation and airline bookings.
• Proficiency with cargo/TMS systems and Microsoft Office.

Responsibilities

• Process air export shipments from booking through to final delivery.
• Prepare export documentation: AWBs, invoices, packing lists, COO and export declarations.
• Coordinate bookings with airlines, GSAs and consolidators for optimal routings and rates.
• Monitor cargo movements and communicate updates to customers and internal teams.
• Handle time-critical aerospace shipments including AOG and dangerous goods handling as required.
• Maintain accurate shipment records and ensure compliance with regulations.

Skills

Airfreight export procedures

Time management under pressure

Communication under pressure

Tools

Cargo/TMS systems

Microsoft Office

Job description

Job title: Air Export Coordinator

Location: Dublin, D09

Salary: €35,000 – €40,000 DOE

Air Export Coordinator Overview

My client is looking for an experienced Airfreight Export & Aerospace Operator to join their Airfreight Operations team in Santry, Dublin. The successful candidate will be responsible for managing, coordinating and executing air export operations, with a particular focus on aerospace and AOG (Aircraft on Ground) logistics.

This is a fast-paced, time-critical role where attention to detail, communication and the ability to find solutions under pressure are essential. You will ensure urgent and routine shipments move efficiently through the supply chain while maintaining full compliance with international regulations, airline requirements and customer SLAs.

Air Export Coordinator Responsibilities

• Process air export shipments from initial booking through to final delivery.
• Prepare and issue all required export documentation, including Air Waybills (AWBs), commercial invoices, packing lists, Certificates of Origin (COO) and export declarations.
• Coordinate bookings with airlines, GSAs and consolidators to secure optimal routings and competitive rates.
• Monitor cargo movements throughout the shipment lifecycle and proactively communicate updates to customers and internal teams.

• Manage time-critical aerospace shipments, including AOG, routine and dedicated road freight solutions.
• Liaise with MROs, OEMs, airlines, brokers and freight forwarders to ensure a rapid and effective response to urgent requirements.
• Coordinate specialist handling requirements, including oversized cargo, dangerous goods and engines
• Maintain accurate shipment records and tracking information for critical aerospace KPIs.
• Ensure urgent aerospace shipments are handled efficiently and delivered within agreed customer timeframes.

• Build and maintain strong working relationships with airlines, handling agents, carriers and other service partners.
• Ensure all customer SOPs, procedures and agreed service levels are followed consistently.
• Provide proactive communication throughout the shipment lifecycle, particularly where delays or operational issues arise.

• Complete export customs declarations through AES and other relevant systems.
• Handle Dangerous Goods shipments in accordance with IATA Dangerous Goods Regulations, where appropriately certified.
• Maintain accurate and timely operational records within the company’s TMS and cargo systems.
• Ensure billing information is accurate and support the Finance team with any invoice-related queries.
• Ensure all shipments are processed in accordance with relevant customs, airline and international export requirements.

Air Export Coordinator Requirements

• 2+ years’ experience within airfreight export operations, ideally with exposure to AOG or aerospace logistics.
• Strong understanding of airfreight export procedures, airline bookings and export documentation.
• Experience handling customs declarations and Irish export processes.
• Ability to work effectively under pressure and manage time-critical shipments.
• Proficiency with cargo/TMS systems and Microsoft Office.

BENEFITS

• Competitive salary
• Overtime / on-call allowance
• Training and development opportunities, including DG, aerospace and compliance training
• Clear career progression opportunities within airfreight and aerospace logistics
• Hybrid working available once fully trained

Tagged as: Aerospace, Air Freight, AOG, customs clearance, exports, Freight Forwarding, Logistics