Administrator

DHL Express; Dublin; On-site; EUR 28,000 - 38,000; Full time

Job summary

DHL Express Ireland is seeking an HR Administrator to provide comprehensive administrative support to the HR department. You will handle onboarding, training, and daily HR processes with high attention to detail in a fast-paced team environment.

You will produce HR reports and communications using Power BI, Excel, and PowerPoint, maintain personnel records, and serve as the front-of-house contact for HR queries while contributing to employee engagement and wellbeing initiatives.

Qualifications

• Min 12 months working in a similar administrative environment.
• Proficient Excel/reporting skills, including Power-bi and Power-point.
• Previous experience creating reports and maintaining reports.
• Demonstrated ability to prioritise tasks effectively in a fast-paced, team environment with accuracy.
• Excellent communication skills, both verbal and written.

Responsibilities

• Coordinate and manage administration across all areas of the HR function, supporting onboarding, training, day-to-day processes, lifecycle activities and offboarding.
• Produce and run HR reports, presentations and communications (Power BI, Excel, PowerPoint, Avature, email, social media).
• Maintain efficient systems for administrative records and personnel files.
• Act as front-of-house point of contact for day-to-day HR queries.
• Support HR projects and companywide initiatives such as engagement programmes and wellbeing initiatives.

Skills

Excel

Power BI

PowerPoint

Attention to detail

Time management

Communication

Self-motivated

Tools

Avature

Job description

BASIS PURPOSE

The Administrator is responsible for providing administrative support and assistance to the HR department in various operational tasks. This role requires a high level of attention to detail, excellent organizational skills, and the ability to handle sensitive and confidential information with professionalism. The Administrator will play a crucial role in ensuring the smooth and efficient operation of all HR processes and procedures.

PRINCIPAL ACCOUNTABILITIES

• The Administrator is responsible for coordinating and managing administration across all areas of the HR function, supporting employees from onboarding through training and development, day-to-day HR processes, employee lifecycle activities, and offboarding, ensuring a seamless and compliant employee experience.
• Producing and running all HR reports, presentations and communications (Power-bi, Excel, Powerpoint, Avature, email and social Media etc) in a timely and efficient manner as needed.
• Maintain and ensure efficient systems for administrative records and personnel files.
• Acting as front of house point of contact for day to day HR Queries.
• Supporting HR projects and contributing to companywide projects and initiatives such as employee opinion surveys, employee engagement programmes, health and wellbeing initiatives, DEIB administration and running of HR essentials workshops.

Requirements for the Role

• Min 12 months working in a similar administrative environment
• Proficient Excel/reporting skills, including Power-bi and Power-point
• Previous experience creating reports and maintaining reports.
• Demonstrated ability to prioritize tasks effectively and work in a fast paced, team-oriented, collaborative environment operating with the highest degree of accuracy and excellent attention to detail.
• Self-motivated.
• Results focused with a demonstrated ability to consistently meet deadlines
• Problem solving skills.
• Excellent communication skills, both verbal and written.
• Excellent time management and Organisation skills.
• Ability to work on own initiative without close supervision as well as the ability to set priorities and meet deadlines.

Competencies for this Role

• Ability to multi-task
• Discretion
• Accountability
• Attention to Detail
• Initiative
• Planning and Organizing
• Analysis
• Communication – excellent verbal and written
• Results Orientated
• Relationship Building
• Team Player

We are committed to equal opportunity and reject any forms of discrimination. The basis for employee selection at DHL Group is qualification, performance, skills and experience.