Administrative Business Partner

mergon; Castlepollard; On-site; EUR 30,000 - 45,000; Full time

Job summary

Mergon Group, located in Ireland, is seeking an Administrative Support professional to assist the CEO and management teams. This role involves providing high-quality administrative, coordination, and communication support to ensure smooth operations and effective internal and external engagement.

The successful candidate will manage travel arrangements, organize events, and assist in developing communications strategies. Strong organizational and communication skills are essential for contributing to professional engagement across Mergon.

Qualifications

• Proven experience in administrative support roles.
• Strong communication skills and attention to detail.
• Ability to manage multiple tasks and projects effectively.

Responsibilities

• Support the CEO and management teams with high-quality administrative assistance.
• Organize travel arrangements and company events.
• Manage internal communications and promote company activities.

Skills

Diary management

Event organization

Communication skills

Presentation creation (PowerPoint)

Job description

Support the CEO, Exec team and management teams through high-quality administrative, coordination, and communication support. This role ensures smooth day-to-day operations, supports internal and external engagement, and contributes to professional, consistent communications across Mergon.

Administrative

• Diary management and organising national and international travel arrangements, booking flights, transfers, organising visas, letters of invitation and accommodation.
• Organise and co-ordinate onsite and offsite company events and activities.
• Manage onsite visits and internal management meetings (meeting room set up, catering arrangements etc.)
• Organise and support internal team workshops, teambuilding events etc.
• Act as a focal point of contact for the Group Leadership Team.
• Provide administrative support to the Group Leadership Team.
• Work on a business projects as allocated from time to time.
• Maintain a confidential approach at all times to customers, employees and sensitive documents.
• Create high-quality presentations (PowerPoint) for Executive, Board, and leadership team use.
• Support the preparation and formatting of reports, briefing documents, and communications.

Communications

• Assist in the development and implement the quarterly communications plan, building content calendar.
• Manage internal communications – employee communications app, notice boards etc.
• Ensure the standardisation of brand guidelines across all international sites.
• Promotion of activities in relation to the company across all communication channels i.e. online (web and social media) as well as offline channels (employee communications app and emails).