Administrative Assistant Grade III (12 months Maternity Cover)

St Joseph's Centre, Shankill; Shankill; On-site; EUR 26,000 - 32,000; Full time

Job summary

St Joseph's Centre, Shankill is seeking a flexible, committed office administrator/receptionist to join our team in Ireland. The role requires solid office experience, ideally in a healthcare setting, with a focus on person-centred service, accuracy, and safety compliance.

You will handle reception duties, manage enquiries, and maintain records while supporting meetings and routine administrative tasks. A permit to work in Ireland is necessary, with the ability to work independently or as part

Qualifications

• Minimum 2 years experience in an office, preferably in a healthcare facility.
• Demonstrate attitudes and beliefs consistent with being person-centred
• Having an employment permit to work in Ireland.
• Ability to be flexible, communicate effectively and multi-task as required.
• Ensuring full compliance with Health & Safety regulations.
• Strong attention to detail and the ability to work as part of a team or on their own initiative.

Responsibilities

• Provide general administrative and clerical support, including reception cover, telephone and email correspondence, filing, scanning, printing, photocopying and document preparation.
• Manage day-to-day enquiries professionally and courteously, directing queries to the appropriate person and following up where required.
• Maintain electronic and paper records in an accurate, organised and timely manner, including resident and daycare registers and relevant databases.
• Prepare routine letters, documents, reports, lists and other administrative information as required.
• Support meetings, appointments and service activities through scheduling, document preparation, minute taking or follow-up actions where require

Skills

Flexibility

Communication skills

Multi-tasking

Attention to detail

Teamwork

Job description

The successful candidates should be flexible and committed and fulfil the following criteria:

• Ability to be flexible, communicate effectively and multi-task as required.
• Minimum 2 years experience in an office, preferably in a healthcare facility.
• Demonstrate attitudes and beliefs consistent with being person-centred
• Ensuring full compliance with all Health & Safety regulations
• Strong attention to detail and the ability to work as part of a team or on their own initiative.
• Have an employment permit to allow you to work in Ireland.

Key Duties And Responsibilities

Administration and Reception

• Provide general administrative and clerical support, including reception cover, telephone and email correspondence, filing, scanning, printing, photocopying and document preparation.
• Manage day-to-day enquiries professionally and courteously, directing queries to the appropriate person and following up where required.
• Maintain electronic and paper records in an accurate, organised and timely manner, including resident and daycare registers and relevant databases.
• Prepare routine letters, documents, reports, lists and other administrative information as required.
• Support meetings, appointments and service activities through scheduling, document preparation, minute taking or follow-up actions where require

Please see attached for full job description. Closing date is the 8th of October 2026.

All recruitment for St Joseph's Centre, Shankill is managed exclusively through Rezoomo. We are not recruiting internationally currently.