Administration Assistant Grade 3

Bon Secours Health System; Galway; On-site; EUR 28,000 - 36,000; Full time

Job summary

Bon Secours Hospital Galway, part of the Bon Secours Health System Ireland, is seeking an Administration Assistant (Grade 3) on a fixed term contract. The role supports Medical Records, Admissions and Outpatients under the Patient Access Manager, handling daily admin tasks and coordinating with multiple departments.

Key requirements include Leaving Cert/Business qualification, healthcare experience, and solid IT skills. Closing date: 22 September 2026. Equal opportunities employer.

Qualifications

• Leaving cert/National cert in Business or equivalent.
• Relevant experience in a healthcare setting.
• Ability to deal with general office duties, including proficiency in IT skills.
• Good Interpersonal skills, numeracy skills.

Responsibilities

• Assist with preparation/compilation of daily administration tasks for Medical Records and Admissions.
• Monitor theatre lists and follow-up with consultants/secretaries for bookings.
• Liaise with Insurance Companies regarding verification issues.
• Coordinate with Nursing, Theatre, Endoscopy, Covid Teams to update admission/theatre lists.

Skills

Interpersonal skills

Numeracy

Organised

Team player

Education

Leaving Cert/National Cert in Business or equivalent

Tools

IT skills

Job description

Job Description

Administration Assistant (Grade 3)

Fixed Term- 0 Hours per week

Grade 3

An exciting opportunity has arisen for an Administration Assistant to join the Bon Secours Hospital in Galway, part of the Bon Secours Health System Ireland’s Largest Private Healthcare provider.

Job Purpose

The role of the Administration Assistant Grade 3 is to work with Medical Records, Admissions and Outpatients, Under the guidance of the Patient Access Manager

The post holder is responsible for the Preparation/compilation of daily administration tasks for Medical Records and Admissions.

Monitor theatre lists in conjunction with booking forms received and follow‑up with

consultants/secretaries to request bookings for lists not filled or part‑filled.

Liaising with Insurance Companies in relation to verification issues.

Liaising with internal departments (Nursing, Theatre, Endoscopy, Covid Teams) to

ensure timely updates are provided in relation to changes to admission & theatre lists.

Working closely with Medical Records and Admissions to ensure the smooth transfer of

documentation in a timely manner for prospective admissions

Any other duties that may be assigned.

Respect and support the right of each individual to dignity in the workplace.

To comply with Health & Safety Regulations, ensure safe working practices and attend

Training sessions as requested.

Ideal Candidate.

• Leaving cert/National cert in Business or equivalent
• Relevant experience in a healthcare setting
• Ability to deal with general office duties, including proficiency in IT skills
• Good Interpersonal skills, numeracy skills

Competencies & Experience

Competencies:

• 1-3 years’ experience in accounts and administrative dept
• Service-oriented and proactive team player
• Ability to develop strong co-operative working relationships
• Highly Organised
• Ability to meet deadlines and targets

Experience:

• 1-3 years relevant experience ideally in a healthcare setting in accounts/ Administrative dept

Closing date for applications: 22nd September 2026

_ Bon Secours Health System is an equal opportunities employer _