Administrative Assistant

Delta Centre CLG; Leinster; On-site; EUR 25,000 - 26,000; Part time

Benefits offered by this job

Supportive environment

Training & development

Employee wellbeing supports

Career progression

Job summary

Delta Centre CLG is seeking an organised Administrative Assistant to support Respite Services. The role focuses on providing efficient, compassionate administrative support for individuals with disabilities and their families.

The position is 32 hours over 4 days per week, offering a structured environment with a focus on person-centred care, accurate record-keeping, and effective communication within multidisciplinary teams.

Qualifications

• Experience in an administrative or office support role.
• Excellent Microsoft Office 365 proficiency (Outlook, Word, Excel, Teams).
• Strong organisational, planning, and time-management skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines.

Responsibilities

• Provide administrative support to Respite Services Manager and team.
• Manage telephone and email enquiries from families, service users, staff and external agencies.
• Maintain accurate records, databases and filing in line with GDPR.
• Prepare correspondence, reports, meeting minutes and service documentation.
• Support annual leave and training records management.
• Assist with onboarding and recruitment administration of respite staff.
• Process invoices, purchase orders and other financial tasks.
• Maintain service user records and up-to-date documentation.
• Liaise with multidisciplinary teams, community services and family representatives.
• Assist in audits, inspections and quality assurance reviews.
• Maintain confidentiality and professionalism at all times.

Skills

MS Office 365

Organisational skills

Time management

Communication skills

Attention to detail

Confidentiality

Multidisciplinary teamwork

Education

Business Administration qualification

Healthcare Administration qualification

Tools

Outlook

Word

Excel

Teams

Job description

Administrative Assistant - Respite Services

We are seeking an organized, professional, and proactive Administrative Assistant to support the day-to-day operations of our team. The respite service supports individuals and families and requires a compassionate, organised administrator who understands the importance of person-centred care, effective communication, and attention to detail.

The role is 4 days per week/32hrs.€24,894-€26,294

About The Role

We are seeking a highly organised and motivated Administrative Assistant to join our Respite Services team. The successful candidate will provide administrative support to ensure the smooth operation of respite services for individuals with disabilities and their families.

This is an excellent opportunity for someone who enjoys working in a fast-paced area Supporting adults who access respite services. The role requires someone who is organised, compassionate, and understands the importance of providing reliable administrative support to ensure high-quality care. This role is central to coordinating services, maintaining accurate records, and supporting families, service users, and staff.

Key Responsibilities

• Provide administrative support to the Respite Services Manager and wider team.
• Manage telephone and email enquiries from families, service users, staff, and external agencies..
• Maintain accurate records, databases, and filing systems in compliance with GDPR requirements.
• Prepare correspondence, reports, meeting minutes, and service documentation.
• Support the management of annual leave records, and training records.
• Assist with the onboarding and recruitment administration of respite staff.
• Process invoices, purchase orders, and other financial administration duties.
• Maintain service user records and ensure all documentation is up to date.
• Liaise with multidisciplinary teams, community services, and family representatives as required.
• Assist in the preparation of audits, inspections, and quality assurance reviews.
• Ensure confidentiality and professionalism in all aspects of the role.

Essential Criteria

• Previous experience in an administrative or office support role.
• Excellent working knowledge of Microsoft Office 365, including Outlook, Word, Excel, and Teams.
• Strong organisational, planning, and time-management skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Commitment to maintaining confidentiality and professional standards.
• Ability to work independently and as part of a multidisciplinary team.

Desirable Criteria

• Experience working within disability, healthcare, social care, or community services.
• Knowledge of respite services and person-centred support.
• Experience using rostering, HR, or care management systems.
• Qualification in Business Administration, Healthcare Administration, or a related field.
• Understanding of HIQA standards and regulatory requirements.

What We Offer

• A rewarding opportunity to support individuals and families accessing respite services.
• A supportive and collaborative working environment.
• Ongoing training and professional development opportunities.
• Employee wellbeing supports.
• Opportunities for career progression within the organisation.