Administrative Assistant

Delta Centre CLG; Carlow; Presencial; EUR 24.000 - 32.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Training and professional development

Employee wellbeing supports

Career progression within organisation

Collaborative working environment

Descripción de la vacante

Delta Centre CLG are seeking an Administrative Assistant to support Respite Services. The role focuses on coordinating administrative tasks for individuals with disabilities and their families, ensuring accurate records and high-quality care.

You will work in a fast-paced team, organising records, correspondence, and service documentation. The position is 32 hours per week (4 days) with GDPR-compliant records management and strong emphasis on person-centred support, confidentiality, and

Formación

• Previous experience in an administrative or office support role.
• Excellent working knowledge of Microsoft Office 365 including Outlook, Word, Excel and Teams.
• Strong organisational, planning and time-management skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Commitment to maintaining confidentiality and professional standards.
• Ability to work independently and as part of a multidisciplinary team.

Responsabilidades

• Provide administrative support to the Respite Services Manager and wider team.
• Manage telephone and email enquiries from families, service users, staff, and external agencies.
• Maintain accurate records, databases, and filing systems in compliance with GDPR requirements.
• Prepare correspondence, reports, meeting minutes, and service documentation.
• Support the management of annual leave records and training records.
• Assist with onboarding and recruitment administration of respite staff.
• Process invoices, purchase orders, and other financial administration duties.
• Maintain service user records and ensure all documentation is up to date.
• Liaise with multidisciplinary teams, community services, and family representatives as required.
• Assist in preparation of audits, inspections and quality assurance reviews.
• Ensure confidentiality and professionalism in all aspects of the role.

Conocimientos

Administrative support

MS Office 365

Organisational skills

Communication

Confidentiality

Educación

Business Administration

Healthcare Administration

Related field

Herramientas

MS Outlook

Word

Excel

Teams

Descripción del empleo

Administrative Assistant - Respite Services

We are seeking an organized, professional, and proactive Administrative Assistant to support the day-to-day operations of our team. The respite service supports individuals and families and requires a compassionate, organised administrator who understands the importance of person-centred care, effective communication, and attention to detail.

The role is 4 days per week/32hrs.

About the Role

We are seeking a highly organised and motivated Administrative Assistant to join our Respite Services team. The successful candidate will provide administrative support to ensure the smooth operation of respite services for individuals with disabilities and their families.

This is an excellent opportunity for someone who enjoys working in a fast-paced area Supporting adults who access respite services. The role requires someone who is organised, compassionate, and understands the importance of providing reliable administrative support to ensure high-quality care. This role is central to coordinating services, maintaining accurate records, and supporting families, service users, and staff.

Key Responsibilities

• Provide administrative support to the Respite Services Manager and wider team.
• Manage telephone and email enquiries from families, service users, staff, and external agencies..
• Maintain accurate records, databases, and filing systems in compliance with GDPR requirements.
• Prepare correspondence, reports, meeting minutes, and service documentation.
• Support the management of annual leave records, and training records.
• Assist with the onboarding and recruitment administration of respite staff.
• Process invoices, purchase orders, and other financial administration duties.
• Maintain service user records and ensure all documentation is up to date.
• Liaise with multidisciplinary teams, community services, and family representatives as required.
• Assist in the preparation of audits, inspections, and quality assurance reviews.
• Ensure confidentiality and professionalism in all aspects of the role.

Essential Criteria

• Previous experience in an administrative or office support role.
• Excellent working knowledge of Microsoft Office 365, including Outlook, Word, Excel, and Teams.
• Strong organisational, planning, and time-management skills.
• Excellent written and verbal communication skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Commitment to maintaining confidentiality and professional standards.
• Ability to work independently and as part of a multidisciplinary team.

Desirable Criteria

• Experience working within disability, healthcare, social care, or community services.
• Knowledge of respite services and person-centred support.
• Experience using rostering, HR, or care management systems.
• Qualification in Business Administration, Healthcare Administration, or a related field.
• Understanding of HIQA standards and regulatory requirements.

What We Offer

• A rewarding opportunity to support individuals and families accessing respite services.
• A supportive and collaborative working environment.
• Ongoing training and professional development opportunities.
• Employee wellbeing supports.
• Opportunities for career progression within the organisation.