Admin Officer

Leeds Teaching Hospitals NHS Trust; Hospital; On-site; EUR 31,000 - 41,000; Full time

Job summary

Leeds Teaching Hospitals NHS Trust is seeking an Office Supervisor to join the Radiology Department at Wharfedale Hospital. The role entails supervising clerical activities, coordinating staff, and ensuring efficient office operations in a busy NHS environment.

You will work closely with the Radiology Clerical Management team to maintain high standards of patient-focused care and manage reporting and data across the department.

Qualifications

• Previous administrative or clerical experience.
• GCSE English and Maths (or equivalent).
• Strong organisational and prioritisation skills.
• Excellent written and verbal communication skills.
• Experience using Microsoft Office applications, databases and spreadsheets.
• Ability to work independently and use initiative.
• Good attention to detail and accuracy.
• Ability to work effectively as part of a team.
• Commitment to maintaining confidentiality and delivering a high-quality service.

Responsibilities

• Provide day-to-day supervision and coordination of administrative and clerical activities within the Radiology Department.
• Support the management team in ensuring efficient office operations and service delivery.
• Act as a key point of contact for staff, patients, members of the public and external organisations.
• Monitor and maintain departmental records, databases and reporting systems.
• Coordinate staff annual leave, absence records and training compliance.
• Oversee stationery and office supplies, ensuring adequate stock levels are maintained.
• Produce reports and maintain accurate administrative data.
• Ensure compliance with Trust policies relating to confidentiality, data protection, equality, diversity and health and safety.

Skills

Admin/clerical experience

GCSE English & Maths

Organisational skills

Written & verbal communication

MS Office / databases / spreadsheets

Independent working

Attention to detail

Team player

Confidentiality

Education

GCSE English & Maths

Job description

Job Description

Danny Burke or Natalie Johnstone

Team Manager , Patient Services Co-ordinator

[e-mail] , [e-mail]

0113 3921639

Shortlisting Date: 17/11/26

Interview Date: 26/11/26

Please Note: All salaries listed reflect the pay for full time roles. Any part time roles will be pro rata.

Job Summary

An exciting opportunity has arisen for an enthusiastic, well-organised and motivated Office Supervisor to join the Radiology Department at Wharfedale Hospital. This is a key administrative role providing day-to-day supervision and support to the departmental office function, helping to ensure the smooth and efficient delivery of services for patients, staff and clinicians. The role combines administrative leadership, staff coordination, communication, and office supervisory responsibilities.

Working closely with the Radiology Clerical Management team, and the local Team Manager you will supervise administrative processes, support service delivery, and help maintain high standards of patient-focused care in a busy healthcare environment.

• Provide day-to-day supervision and coordination of administrative and clerical activities within the Radiology Department.
• Support the management team in ensuring efficient office operations and service delivery.
• Act as a key point of contact for staff, patients, members of the public and external organisations.
• Monitor and maintain departmental records, databases and reporting systems.
• Coordinate staff annual leave, absence records and training compliance.
• Oversee stationery and office supplies, ensuring adequate stock levels are maintained.
• Produce reports and maintain accurate administrative data.
• Ensure compliance with Trust policies relating to confidentiality, data protection, equality, diversity and health and safety.

You will be joining a supportive and friendly Radiology team, with opportunities for personal development and training in a well-established NHS organisation.

Why you should join our Team

Join a friendly and supportive team at the heart of patient care. The Radiology Clinical Service Unit provides a wide range of diagnostic imaging services across Leeds and the surrounding areas, supporting patients through every stage of their healthcare journey. As the Office Supervisor at Wharfedale Hospital, you will play a key role in ensuring the smooth running of a busy radiology service, helping patients receive timely appointments, supporting clinical staff, and contributing to the efficient delivery of the service. This is an excellent opportunity for someone looking to develop their leadership skills while making a meaningful difference to both patients and colleagues.

Wharfedale Radiology is known for its welcoming atmosphere, strong team culture and commitment to delivering an outstanding patient experience. Our administrative and clinical teams work closely together, creating a collaborative environment where everyone's contribution is valued. If you are organised, motivated and enjoy working as part of a close-knit team, this is an opportunity to join a department where your work will be recognised and where you can make a genuine impact every day.

Essential Requirements

What you will bring to the role

• Previous administrative or clerical experience.
• GCSE English and Maths (or equivalent).
• Strong organisational and prioritisation skills.
• Excellent written and verbal communication skills.
• Experience using Microsoft Office applications, databases and spreadsheets.
• Ability to work independently and use initiative.
• Good attention to detail and accuracy.
• Ability to work effectively as part of a team.
• Commitment to maintaining confidentiality and delivering a high-quality service.

Desirable Criteria

• Supervisory or team-leading experience.
• Experience working within the NHS or healthcare environment.
• Knowledge of NHS systems and processes.
• Knowledge of Radiology systems and processes.
• Experience of handling reports and managing departmental data.
• Understanding of finance and budget administration processes.

You will be a proactive and approachable individual who enjoys working in a busy environment and takes pride in delivering excellent administrative support. You will have strong interpersonal skills, a flexible approach to work, and a commitment to supporting both colleagues and patients.

Please see the attached job description for further information about this vacancy.

About Leeds Teaching Hospital NHS Trust

Our Trust values

The Leeds Way is working together to support each other and deliver the best possible care to patients.

We are…

• Responsible
• Open and Honest
• One Team
• Kind

Our Trust priorities

Our purpose: Excellent, safe and sustainable care for every patient every time

Our Priorities

• People
• Improvement and Innovation
• Partnerships
• Outcomes
• Sponsorship Eligibility

To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.

We reserve the right to close this advert early if we receive a high number of suitable applications.