Academic Operations Assistant GEM & Undergraduate

Royal College of Surgeons in Ireland (RCSI); Dublin; On-site; EUR 30,000 - 42,000; Full time

Job summary

Royal College of Surgeons in Ireland (RCSI) seeks an Operations Assistant to provide high‑quality administrative support to the Director of Graduate Entry Medicine and the Dean of Undergraduate Studies.

The role is based at the RCSI Educational and Research Centre, Connolly Hospital, and the Mercers Building, Dublin 2 and Connolly Hospital, Blanchardstown, with two days on site and three days on site as required.

Qualifications

• Strong organisational and administrative skills.
• Excellent written and spoken English.
• Strong attention to detail and accuracy.
• Very good IT skills and ability to rapidly upskill on IT systems.
• Proficiency with MS365 Co-Pilot and databases, especially Excel.

Responsibilities

• Providing administrative support to the Director and the GEM/Undergraduate Studies teams.
• Supporting IT needs of the department and students for delivery of teaching programs.
• Liaising with Connolly Hospital and RCSI departments.
• Scheduling meetings and maintaining minutes and attendance records.
• Maintaining GEM student database and filing systems.
• Coordinating exam logistics, including invigilation and rooms.
• Supporting delivery of examinations and assessments in Moodle/RI SR Assess.
• Assisting with timetabling, teaching scheduling, and GEM placements.

Job description

Royal College of Surgeons in Ireland (RCSI) seeks an Operations Assistant to provide high‑quality administrative support to the Director of Graduate Entry Medicine and the Dean of Undergraduate Studies.

The role is based at the RCSI Educational and Research Centre, Connolly Hospital, and the Mercers Building, Dublin 2 and Connolly Hospital, Blanchardstown, with two days on site and three days on site as required.