Shipping Executive

Evyap; Kota Medan ᯔᯩᯑᯉ᯲; On-site; IDR 180,000,000 - 360,000,000; Full time

Job summary

Evyap is seeking a seasoned logistics professional to oversee import and export activities from Medan, ensure compliance with all regulations, and coordinate with suppliers, authorities, and customers to keep shipments moving smoothly.

The ideal candidate has 5+ years in shipping/export roles, strong knowledge of Incoterms and export documentation, excellent communication and leadership skills, and the ability to work on site at Medan’s facility.

Qualifications

• 5+ years in shipping/export roles
• Strong understanding of export procedures, shipping documents, and customs processes
• Familiar with Incoterms and international trade documentation
• Good communication and coordination with logistics partners
• Excellent analytical, problem-solving, leadership, and communication skills
• Able to use MS Office programs effectively
• Able to come to our site in Medan, North Sumatera

Responsibilities

• Oversee import/export activities and ensure compliance with local and international regulations.
• Coordinate vessel bookings and schedules with shipping lines, forwarders, and transporters.
• Monitor vessel arrival, container placement, loading activities, and cargo readiness.
• Prepare and verify all export documents (Invoice, Packing List, BL, COO, COA, etc.).
• Coordinate with internal departments for document preparation (Finance for Invoice, QC for COA, etc.).
• Check accuracy and completeness of all shipping documents before submission to customers or banks.
• Act as main contact with shipping lines, freight forwarders, and customs agents.
• Liaise with customers for shipment updates, document submission, and delivery arrangements.
• Submit export declarations (PEB) through INSW or related systems.
• Monitor freight, handling, and local charges to ensure cost effectiveness.
• Prepare regular shipping reports: shipment status, cost summary, vessel schedules, and export volume.

Skills

Shipping & Export Operations

Export Documentation

Incoterms Knowledge

Logistics Coordination

Analytical Thinking

Leadership

Communication Skills

Problem Solving

Tools

MS Office

Job description

Discover Your Potential, Let Evyap Grow With You, Let You Grow With Evyap!

With more than 3,000 employees and export business to more than 100 countries, EVYAP’s success story started in a small atelier in Erzurum in 1927. Our trusted brands, including Duru, Arko Nem, Arko Men, Emotion, Blade, Activex, Evy Baby and Fax are loved worldwide. With facilities in Turkey, Egypt, and the world's largest oleo chemicals plant in Malaysia, we remain committed to innovation, sustainability, and creating value, all within a collaborative environment where our employees thrive.

We believe in becoming stronger together with you. Every new beginning is an exciting journey filled with fresh ideas and opportunities.

At Evyap, we share and respect, we are productive, responsible, and continuously improve ourselves. Here, you’ll find a world where you can grow, leave your mark through diverse projects, and thrive both personally and professionally. Together, we’ll grow and achieve greater success. Are you ready to embark on this journey with us?

Who We're Looking For?

• Preferably has 5+ years of experience in shipping/export roles based in Oleochemical Industry or FMCG Industry or Shipping Liner.
• A strong believer in the power of winning together,
• Excited about being part of a dream,
• Strong understanding of export procedures, shipping documents, and customs processes.
• Familiar with Incoterms and international trade documentation.
• Good communication and coordination skills with logistics partners.
• Excellent analytical, problem-solving, leadership, and communication skills.
• Able to use MS Office Programs actively,
• Able to come to our site in Medan, North Sumatera

What You'll Be Doing?

This position will report directly to the Logistics Assistant Manager and will oversee two Shipping Controllers. The incumbent will be responsible for managing and coordinating all import and export activities, ensuring compliance with local and international regulations, and maintaining strong relationships with suppliers, government authorities, and customers to support smooth and efficient logistics operations

Key Responsibilities:

• Arrange vessel booking and coordinate shipment schedules with shipping lines, forwarders, and transporters.
• Ensure shipping plans are aligned with production schedules and customer requirements.
• Monitor vessel arrival, container placement, loading activities, and cargo readiness.
• Follow up daily on shipment status to ensure timely dispatch and avoid demurrage or detention.
• Prepare and verify all export documents, including Invoice, Packing List, Bill of Lading (BL), Certificate of Origin (COO), Certificate of Analysis (COA), Fumigation Certificate, and other required documents.
• Coordinate with internal departments for document preparation (Finance for Invoice, QC for COA, etc.).
• Check accuracy and completeness of all shipping documents before submission to customers or banks.
• Maintain organized filing of all shipping records and documents.
• Act as the main contact point with shipping lines, freight forwarders, and customs agents.
• Liaise with customers for shipment updates, document submission, and delivery arrangements.
• Coordinate with warehouse and loading team to ensure proper cargo handling and timely loading.
• Communicate any shipping issues immediately and follow up until resolved.
• Prepare and submit export declaration (PEB) through INSW or related systems.
• Ensure compliance with customs regulations and export requirements.
• Follow up for permit, surveyor report, and export approval when required.
• Monitor freight, handling, and local charges to ensure cost effectiveness.
• Verify and check invoices from forwarders and shipping lines before submission to Finance.
• Prepare regular shipping reports: shipment status, cost summary, vessel schedules, and export volume.