Senior Personal Assistant (to BOD)

PT Tancorp Abadi Nusantara; Surabaya ꦱꦸꦫꦧꦪ; On-site; IDR 66,960,000 - 111,600,000; Full time

Job summary

PT Tancorp Abadi Nusantara is seeking a seasoned Personal Assistant to coordinate the BOD calendar, arrange meetings, and prepare materials.

You will manage travel, drafts, and minutes; act as liaison with corporate partners and internal teams; require 5 years experience and a bachelor, English fluency, and strong MS Office/Google Workspace skills. This on-site role is based in Surabaya.

Qualifications

• Min. 5 years of experience as a Personal Assistant, Executive Assistant, or secretarial position in corporate.
• Min. Bachelor's Degree in Administration, Secretary, Business Management, or related.
• Excellent communication, proactive approach, and sharp coordination abilities.
• Candidates must be fluent in English; fluency in Chinese is an asset that will provide additional points.
• Highly detail-oriented, accurate, and punctual.
• Ability to work effectively both independently and collaboratively within a team environment.
• Strong problem-solving skills and a high degree of adaptability to fast-paced corporate environments.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Calendar, Docs, Sheets, Meet).
• Highly trusted with confidential corporate data

Responsibilities

• Coordinate the BOD's calendar, schedule appointments, and handle meeting invites.
• Set up board meetings, prepare materials, and take clear meeting minutes.
• Act as the PIC between the BOD, corporate partners, and internal teams.
• Serve as the PIC to monitor project progress and ensure deadlines are met.
• Manage all travel logistics, including flights, hotels, visas, and itineraries.
• Draft and review emails, memos, presentations, and reports.

Skills

Calendar management

Executive support

Communication

Proactive coordination

MS Office

Google Workspace

Travel logistics

Confidential data handling

Fluent English

Chinese asset

Education

Bachelor's degree in Administration

Business Management

Secretary

Related field

Tools

Microsoft Office Suite

Google Workspace

Job description

Coordinate the BOD's calendar, schedule appointments, and handle meeting invites.

Set up board meetings, prepare materials, and take clear meeting minutes.

Act as the PIC between the BOD, corporate partners, and internal teams.

Serve as the PIC to monitor project progress and ensure deadlines are met.

Manage all travel logistics, including flights, hotels, visas, and itineraries.

Draft and review emails, memos, presentations, and reports.

Qualification :

Min. 5 years of experience as a Personal Assistant, Executive Assistant, or secretarial position in corporate.

Min. Bachelor's Degree in Administration, Secretary, Business Management, or related.

Excellent communication, proactive approach, and sharp coordination abilities.

Candidates must be fluent in English; fluency in Chinese is an asset that will provide additional points.

Highly detail-oriented, accurate, and punctual.

Ability to work effectively both independently and collaboratively within a team environment.

Strong problem-solving skills and a high degree of adaptability to fast-paced corporate environments.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Calendar, Docs, Sheets, Meet).

Highly trusted with confidential corporate data

Tancorp is the holding company of some of the largest multinational private companies in Indonesia. Our line of business : Tanbiz (Industry), Tanobel (Food), Tanrise (Property), Tanly (Hospitality), Tanworld (Network), Tanlife (Health & Beauty), Tanlink (Distribution), Tanori (Cafe & Resto).

Tancorp is the holding company of some of the largest multinational private companies in Indonesia. Our line of business : Tanbiz (Industry), Tanobel (Food), Tanrise (Property), Tanly (Hospitality), Tanworld (Network), Tanlife (Health & Beauty), Tanlink (Distribution), Tanori (Cafe & Resto).