Senior Payroll Officer

Indonesia Defence Services; Jakarta Utara; On-site; IDR 100,440,000 - 156,240,000; Full time

Job summary

Indonesia Defence Services is looking for a Payroll Officer to manage end-to-end payroll processing using Talenta and HRIS. You will ensure accurate salaries, overtime, deductions, and benefits while upholding confidentiality.

You will collaborate with HR and Finance to prepare payroll summaries and reports, handle PPh 21 and BPJS submissions, reimbursements, and maintain compliant payroll data.

Qualifications

• Bachelor’s degree in HR, Accounting, or related field.
• 4–5 years’ experience in end-to-end payroll using an HRIS system.
• Expert in Microsoft Excel with advanced functions.
• Strong understanding of Indonesian labor laws, PPh 21, and BPJS regulations.
• Brevet A & B Tax Certificate is mandatory.
• Excellent organizational and confidentiality skills.

Responsibilities

• Run monthly payroll using Talenta, ensure accurate calculations of salaries, overtime, allowances, and deductions.
• Coordinate with HR for updates (new hires, resignations, promotions).
• Prepare payroll summaries and reports for Finance, including reconciliation tasks.
• Report PPh 21 and BPJS monthly with supervision as needed.
• Submit and document monthly tax and BPJS reports to relevant departments or consultants.
• Ensure statutory deductions and payments are processed on time.
• Process monthly medical and transport reimbursements per schedule.
• Assist with insurance enrollments and employee benefit claims processing.
• Respond to employee inquiries related to reimbursements and benefits.
• Maintain accurate payroll-related data in HRIS, including onboarding/offboarding and salary changes.
• Ensure data updates are completed within 2 working days after changes occur.
• Assist in preparing standard payroll and benefit reports.
• Support documentation during audits and ensure payroll policies are followed.
• Help collect salary and benefit information from recruitment data or market sources.
• Help compile findings for supervisor review.
• All other duties as assigned by supervisor.

Skills

End-to-end payroll

Microsoft Excel

Attention to detail

Confidentiality

Communication

Problem-solving

Education

Bachelor’s degree in HR or Accounting

Tools

Talenta

SAP

Job description

We are looking for a detail-oriented and reliable Payroll Officer to manage end-to-end payroll processing. This role requires strong analytical skills, advanced Excel proficiency, and a thorough understanding of income tax (PPh21), BPJS, and employee benefits administration. You’ll work closely with the HR and Finance teams in a dynamic and fast-paced environment

Job Descriptions :

• Assist in running monthly payroll using Talenta, ensuring timely and accurate calculations of salaries, overtime, allowances, and deductions.
• Support the payroll cycle by checking input data and coordinating with HR Recruitment and HR Generalist for updates (new hires, resignations, promotions, etc.).
• Help prepare payroll summaries and reports for Finance, including reconciliation tasks.
• Assist in calculating and reporting PPh 21 for employees with supervision from supervisor.
• Support the submission and documentation of monthly tax and BPJS Kesehatan & BPJS Ketenagakerjaan reports to relevant departments or consultants.
• Help ensure statutory deductions and payments are processed correctly and on time.
• Process monthly medical and transport reimbursements according to the schedule.
• Assist with insurance enrollments and employee benefit claims processing.
• Respond to basic employee inquiries related to reimbursements and benefits.
• Maintain accurate and up-to-date payroll-related employee data in HRIS, especially for onboarding, offboarding, salary changes, and contract updates.
• Ensure data updates are completed within 2 working days after changes occur.
• Assist in preparing standard payroll and benefit reports as required by HR or Finance.
• Support documentation during internal and external audits.
• Help ensure internal policies and procedures are followed in payroll and benefits processes.
• Support in collecting salary and benefit information from recruitment data or market sources under guidance.
• Help compile findings for review by supervisor.
• All other duties as assigned by supervisor

Qualifications :

• Bachelor’s degree in Human Resources, Accounting, or a related field.
• Minimum 4–5 years’ experience in end-to-end payroll using an HRIS system (e.g., Talenta, SAP, etc.). Proficiency in using Talenta is a plus point.
• Expert in Microsoft Excel, including use of formulas, pivot tables, and data formatting.
• Strong understanding of Indonesian labor laws, PPh 21, and BPJS regulations.
• Highly organized, detail-oriented, and capable of maintaining confidentiality.
• Strong communication and problem-solving skills.
• Must have Brevet A & B Tax Certificate is a must.