Senior Associate - Program Operations

Climate Policy Initiative; Jakarta Pusat; On-site; IDR 223,200,000 - 390,600,000; Full time

Job summary

Climate Policy Initiative is seeking a proactive Senior Associate, Program Operations for our Jakarta office. The role focuses on grant management, donor reporting, and program administration across CPI’s Indonesia and regional programs.

You will work with a global team, ensuring compliance, coordinating procurement, and supporting due diligence and audit readiness. Strong English skills and NGO or development sector experience are required.

Qualifications

• Proven experience in providing project administration and grant management support.
• Written and spoken fluency in English is required.
• Knowledge or experience with international and national donor and governmental grant management.
• Experience of Microsoft Office Suite.
• Experience with FluxxGrantseeker and/or NetSuite Suite Projects Pro is desirable.
• Experience in managing procurement process, including contracts and invoices.
• Basic understanding of Indonesia tax system.

Responsibilities

• Coordinate program operations and grant management tasks across Indonesia and regional teams.
• Monitor grant performance, compliance, and reporting requirements.
• Support due diligence, proposal requirements, and donor documentation processes.
• Assist in procurement, contracting, and invoice processing for consultants and vendors.
• Ensure compliance with donor regulations, local laws, and internal controls.

Skills

Grant management

Project administration

English fluency

Procurement management

Tax knowledge

Donor compliance

Tools

Fluxx Grantseeker

NetSuite

Microsoft Office

Job description

About CPI

CPI is an analysis and advisory organization with deepexpertisein finance and policy. Our mission is to help governments, businesses, and financial institutions drive economic growth while addressing climate change.

With a team of experts across seven international offices, including a strong presence in emerging markets and developing economies,CPI is a leader in tracking sustainable investment trends,identifyinginnovative business models, and supporting the solutions that can drive the transition to a low-carbon, climate-resilient, inclusive economy. We are unique in our focus on finance, our ability to get the right people to the table, and our analytical rigor.

About the Role

CPI is seeking a proactive and detail-oriented Senior Associate Program Operations to provide critical operational support to the Climate Finance programs in Indonesia. This position requires an independent and resourceful individual with strong organizational, communication and interpersonal skills. The position requires strong attention to detail, a high level of professionalism, and the ability to multitask projects simultaneously.

This position is ideal for a candidate looking to build a career in the international development or climate change space, with a particular focus on program and/or grant management.

You will report to the Senior Manager, Global Operations, and work closely with team members across offices and departments in the United States, United Kingdom, India and Indonesia.

Pre Award /Proposal and Due Diligence support (15%):

• Coordinate business development tracking and pipeline management on Fluxx Grantseeker, in partnership with Indonesia programs leads
• Support due diligence processes for prospective and existing partners, ensuring completeness and compliance of documentation
• Provide guidance to program teams on proposal requirements, systems, and internal processes

Grant Monitoring, Reporting, and Compliance Management (30%):

• Monitor grant performance, including operational risks, and compliance issues, escape concerns as needed

• Coordinate donor reporting processes and timelines in collaboration with Program and Finance teams
• Coordinate invoicing processes with program and finance team

• Support internal and external audit processes
• Monitor compliance documentation standards across projects and follow up on outstanding requirements
• Support the implementation and educate program staff ensure accurate and compliant management of grants and contracts in adherence to donor regulations, local laws and regulations, and internal control procedures.

Grant Portfolio & System Management (15%)

• Support regional systems implementation and process improvements, including adoption of global program management processes
• Support continuous improvement of grant and program management systems, processes, and tools
• Communicate and collaborate with CPI staff working around the globe to maintain most updated and accurate data across offices

Consultant & Vendor Lifecycle Management (20%):

• Support the end-to-end vendor/consultant sourcing process in accordance with internal and donor procurement policies
• Responsible for an end-to-end contracting process for consultants and vendors
• Coordinate with project managers, finance division, and Global Operations in ensuring timely and appropriate processing, along with arranging the approval flows
• Processing and tracking invoices related to each contract
• Ensure compliance of contractors, sub-grantees and vendors with organizational and donor requirements

Regional Operations & On-the-Ground Compliance Support (20%):

In coordination with Program, Senior Operations Associate, and Finance:

• Support program activities (event and travels when logistical requirements are required) including vendor sourcing for local travel needs (e.g. transportation, accommodation, etc.)
• Travel and support events within the region when required to perform on-the-ground compliance support, maintaining accurate documentation for compliance and audit purposes

About You: Competencies and Experience

• Proven experience in providing project administration and grant management support. A minimum of 5 - 7 years of experience working in an international and/or not-for-profit organization or in program administration is desirable
• Knowledge or experience with internationaland nationaldonor& governmentalgrant management.
• Familiarity with best practice project management processes. Project Management qualification such as Prince2, Agile or similar desirable but notrequired
• Experience of Microsoft Office Suite. ExperiencewithFluxxGrantseeker and/or NetSuite Suite Projects Prois desirable
• Experience in managing procurement process, including contracts and invoices
• Basic understanding of Indonesia tax system
• Written and spoken fluency in English is required

About You: Personal Attributes

• You are committedtoCPI’s missionand values
• You have excellent interpersonal communication skills(both oral and written)
• You are a stickler for detail and have strong organizational skills
• Youare capable of jugglingmultiple tasks and priorities at the same time and adhering tostrictdeadlines
• You are self-motivated and dependable with a passion for learning
• Youarecalm under pressure and perform all tasks with absolute professionalism.

Position Details

CPI is recruiting for one full-time positionin our Jakarta Office.Applicants must have Indonesian citizenship or a permanent residency in Indonesia.Compensation will becommensuratewith experience in line with CPI's compensationframework.

Our Commitment

CPI’s mission is to create economicopportunitieswhile protecting our environment. This worldview—grounding opportunity in something more fundamental that we all share and must protect—permeates our organization, and forms the foundation of our approach to Diversity, Equity, and Inclusion (DEI).

CPI’s approach to DEI mirrors our mission: within a culture that values transparency and dialogue, we strive to improve equity within our organization as well as in the communities in which we work. Internally and externally, weseekto remove inequitable barriers regardless of their origin, whether it be class, race, religion, nationality, region, political affiliation, gender, sexualorientationor physical ability. We are proactive inidentifyingand removing biases in our processes, seeking fairness in hiring, working conditions, and professional development.