Program Associate - Project Funded

Beijing Climate Policy Initiative; Jakarta Pusat; On-site; IDR 180,000,000 - 240,000,000; Full time

Job summary

Beijing Climate Policy Initiative Indonesia seeks a proactive Program Associate to provide programme administration and compliance support for the IKI C2G (Coal to Green) and related grants. The role focuses on managing documentation, coordinating with partners, and ensuring donor compliance.

The position requires at least 3 years of international NGO experience, strong organisational skills, and fluency in English and Bahasa Indonesia.

Qualifications

• Minimum 3 years experience in international organisation or grant administration.
• Ability to work autonomously and coordinate the work of others effectively.
• Experience with donor-funded programs and compliance is desirable.
• Familiarity with Indonesian government procedures and grant management requirements is desirable.

Responsibilities

• Provide programme administration and compliance support for IKI C2G and other IKI-funded programmes.
• Support project management tracking, reporting, and donor communications.
• Assist procurement and financial processes in line with internal policies and donor requirements.
• Coordinate with CPI Global, Guidehouse, and government counterparts to ensure audit readiness and documentation.

Skills

Administrative support

Project management

Stakeholder engagement

Excel

MS Office

English fluency

Education

Bachelor's degree in related field

Master's degree preferred

Tools

Fluxx Grantseeker

Airtable

NetSuite SuiteProjects Pro

Job description

About CPI

CPI Indonesia is seeking a proactive and detail-oriented Program Associate to provide critical programme management, operational, and administrative support to the IKI C2G (Coal to Green) programme and other IKI-funded programme; REDI4JET. This position will have a significant focus on IKI C2G programme, with approximately 50% of the role’s workload allocated to IKI-related programme administration and compliance, 30% programme management support, and 20% to CPI Indonesia’s broader Climate Finance programme management support.

This position requires an independent and resourceful individual with strong organisational, communication, and interpersonal skills, and a high level of professionalism in managing multiple workstreams simultaneously. The role is ideal for a candidate looking to build a career in international development or climate finance programme and grant management, with the opportunity to gain direct exposure to a bilateral government cooperation programme operating under donor (IKI/BMUKN) compliance requirements.

You will report to the and work closely with CPI’s IKI C2G project team in Indonesia, CPI Global colleagues, and the international consortium partner (Guidehouse), as well as relevant government counterparts.

IKI Program Administration and Compliance (50%)

• Support the preparation and submission of project documentation required under the C2G Implementing Agreement.
• Support coordination and documentation related to the Official Handover Certificate (BAST) process, including liaison with relevant units on Letters of Acknowledgement and Ministry of Finance grant reporting requirements.
• Maintain records and documentation demonstrating compliance with IKI Exclusion and IKI Safeguard requirements, including coordination of and maintenance of related acknowledgement records hand in hand with colleagues from Program Operations, Finance, the Country Delivery Lead and C2G project team.
• In close coordination with program and finance division, draft and process procurement procedures for IKI-funded activities; risk identification and management, process invoices, arrange necessary approvals; and ensure compliance with both CPI internal policies and donor (IKI/BMUKN) requirements.
• In close coordination with Senior Operations Associate, provide logistical and administrative support for IKI-funded events, including roundtables, workshops, study tours, and Steering Committee meetings — covering scheduling, venue arrangements, participant coordination, and documentation.
• Maintain organised records of IKI-related correspondence, meeting minutes (including Minutes of Meeting/MoM from annual consultation meetings), and key agreements, ensuring documents are accessible to the project team and audit-ready.
• Support coordination between CPI Indonesia, CPI Global, and Guidehouse on shared C2G deliverables, ensuring administrative consistency across consortium partners.

IKI Program Management Support (30%)

• Maintain a tracking system for IKI-funded milestones, deliverables, and indicators across all four Outputs, working closely with technical leads to ensure deadlines and reporting obligations are met.
• Support the preparation of progress reports to the Executing Agency (Coordinating Ministry of Economic Affairs (CMEA)) and Technical Counterpart Agencies (TCAs), including the six-monthly progress reporting cycle and materials for the annual consultation meeting.
• Support forecasting and monitoring of the requirement that at least 50% of project budget is implemented in Indonesia through local consortium members and subcontractors, including basic tracking of relevant expenditure categories.
• Support engagement with funder finance and operations teams including budget or contract changes.

CPI Indonesia Program Management Support (20%)

• Support project and program management systems for the Indonesia office, ensuring alignment with CPI’s global policies and tools.

About You

• Proven experience providing administrative and project/program management. A minimum of 3 years of experience working in an international organisation, not-for-profit, or program/grant administration is desirable.
• Ability to confidently work autonomously and coordinate the work of others effectively.
• Knowledge of or experience with supporting projects funded by international and national donors, with bilateral government cooperation program (e.g. GIZ, KfW, JICA, or other IKI/BMUKN-funded projects) is desirable but not required. ; Familiarity with donor compliance and reporting requirements is highly desirable.
• Familiarity with Indonesian government procedures, grant management requirements, and stakeholder engagement processes, document management & audit readiness.
• Familiarity with best-practice project management processes. A project management qualification (e.g. PRINCE2, Agile, or similar) is desirable but not required.
• Proficiency with Microsoft Exceland grant management software. Experience with Fluxx Grantseeker, Airtable, and/or NetSuite Suite Projects Pro is desirable.
• Basic understanding of Indonesia’s tax system as it relates to grant-funded programs and consultant/contractor payments.
• Strong attention to detail, organization, time management, and prioritization skills, and an ability to work under pressure and to tight deadlines.
• Flexibility, professionalism, enthusiasm for working as part of a team, and an ability to interact with a diverse array of people based in various geographies.
• Written and spoken fluency in both Bahasa Indonesia and English is required.
• Excellent oral and written communication skills.

Position Details

CPI is recruiting for one full-time position based in the Jakarta office. Applicants must have Indonesian citizenship or permanent residency in Indonesia. CPI offers a competitive salary and benefits package, with compensation commensurate with experience in line with CPI’s compensation framework.

CPI Committment

CPI’s mission is to create economic opportunity while protecting our environment. This worldview—grounding opportunity in something more fundamental that we all share and must protect—permeates our organization, and forms the foundation of our approach to Diversity, Equity, and Inclusion (DEI).

CPI’s approach to DEI mirrors our mission: within a culture that values transparency and dialogue, we strive to improve equity within our organization as well as in the communities in which we work. Internally and externally, we seek to remove inequitable barriers regardless of their origin, whether it be class, race, religion, nationality, region, political affiliation, gender, sexual orientation or physical ability. We are proactive in identifying and removing biases in our processes, seeking fairness in hiring, working conditions, and professional development. If you have any support or access requirements, we encourage you to advise us at the time of application. We will then work with you to identify the best way to assist you through the recruitment process.