Program Operations Associate

Beijing Climate Policy Initiative; Jakarta Pusat; On-site; IDR 180,000,000 - 240,000,000; Full time

Job summary

Beijing Climate Policy Initiative (CPI) is seeking a proactive Program Operations Associate to support the Climate Finance program in Indonesia. Based in Jakarta, you will report to the Senior Manager, Global Operations, and collaborate with teams across the US, UK, India, and Indonesia.

You will help with grant management, donor reporting, vendor lifecycle, regional compliance, and systems improvements. The role requires 2–3 years in international or not-for-profit settings, strong

Qualifications

• Minimum 2–3 years of project administration or grant management experience in international or not-for-profit settings.
• Knowledge of international and national donor grant management.
• Experience with Microsoft Office; familiarity with Fluxx Grantseeker and NetSuite is desirable.
• Excellent written and spoken English.

Responsibilities

• Coordinate due diligence, donor tracking and proposal requirements.
• Monitor grant performance, reporting, and compliance across projects.
• Support regional grant systems, data accuracy, and process improvements.
• Manage end-to-end vendor/consultant sourcing and contracting processes.
• Provide on-the-ground compliance support for travel and events in the region.

Skills

Grant management

Project administration

Interpersonal communication

Detail orientation

Procurement

English fluency

Tax basics

Tools

Fluxx Grantseeker

NetSuite Suite Projects Pro

Microsoft Office Suite

Job description

About CPI

CPI is an analysis and advisory organization with deep expertise in finance and policy. Our mission is to help governments, businesses, and financial institutions drive economic growth while addressing climate change. With a team of experts across seven international offices, including a strong presence in emerging markets and developing economies, CPI is a leader in tracking sustainable investment trends, identifying innovative business models, and supporting the solutions that can drive the transition to a low-carbon, climate-resilient, inclusive economy. We are unique in our focus on finance, our ability to get the right people to the table, and our analytical rigor.

About the Role

CPI is seeking a proactive and detail-oriented Program Operations Associate to provide critical operational support to the Climate Finance program in Indonesia. This position requires an independent and resourceful individual with strong organizational, communication and interpersonal skills. The position requires strong attention to detail, a high level of professionalism, and the ability to multitask projects simultaneously. This position is ideal for a candidate looking to build a career in the international development or climate change space, with a particular focus on program and/or grant management.

You will report to the Senior Manager, Global Operations, and work closely with team members across offices and departments in the United States, United Kingdom, India, and Indonesia.

Pre-Award/Proposal and Due Diligence support (15%)

• Coordinate business development tracking and pipeline management on Fluxx Grantseeker, in partnership with Indonesia programs leads.
• Coordinate due diligence processes for prospective and existing donors, ensuring documentation is complete and compliant with organizational requirements.
• Support program teams on proposal requirements, systems, and internal processes.

Grant Monitoring, Reporting, and Compliance Management (30%)

• Monitor grant performance, including operational risks, and compliance issues, elevate concerns as needed.
• Coordinate donor reporting processes and timelines in collaboration with Program and Finance teams.
• Coordinate invoicing processes with program and finance teams.
• Support internal and external audit processes.
• Monitor compliance documentation standards across projects and follow up on outstanding requirements.
• Support the implementation and educate program staff ensure accurate and compliant management of grants and contracts in adherence to donor regulations, local laws and regulations, and internal control procedures.

Grant Portfolio & System Management (15%)

• Support regional systems implementation and process improvements, including adoption of global program management processes.
• Support continuous improvement of grant and program management systems, processes, and tools.
• Communicate and collaborate with CPI staff working around the globe to maintain most updated and accurate data across offices.

Consultant & Vendor Lifecycle Management (20%)

• Support the end-to-end vendor/consultant sourcing process in accordance with internal and donor procurement policies.
• Responsible for an end-to-end contracting process for consultants and vendors.
• Coordinate with project managers, finance division, and Global Operations in ensuring timely and appropriate processing, along with arranging the approval flows.
• Processing and tracking invoices related to each contract.
• Ensure compliance of contractors, sub-grantees and vendors with organizational and donor requirements.

Regional Operations & On-the-Ground Compliance Support (20%)

In coordination with Program, Senior Operations Associate, and Finance:

• Support program activities (event and travels when logistical requirements are required) including vendor sourcing for local travel needs (e.g. transportation, accommodation, etc).
• Travel and support events within the region when required to perform on-the-ground compliance support, maintaining accurate documentation for compliance and audit purposes.

About You

Competencies and Experience

• Proven experience in providing project administration and grant management support. A minimum of 2-3 years of experience working in an international and/or not-for-profit organization or in program administration is desirable.
• Knowledge or experience with international and national donor & governmental grant management.
• Familiarity with best practice project management processes. Project Management qualification such as PRINCE2, Agile or similar desirable but not required.
• Experience of Microsoft Office Suite. Experience with Fluxx Grantseeker and/or NetSuite Suite Projects Pro is desirable.
• Experience in managing procurement process, including contracts and invoices.
• Basic understanding of Indonesia tax system.
• Written and spoken fluency in English is required.

Personal Attributes

• You are committed to CPI’s mission and values.
• You have excellent interpersonal communication skills (both oral and written.
• You are a stickler for detail and have strong organizational skills.
• You are capable of juggling multiple tasks and priorities at the same time and adhering to strict deadlines.
• You are self-motivated and dependable with a passion for learning.
• You are calm under pressure and perform all tasks with absolute professionalism.

Position Details

CPI is recruiting for one full-time position in our Jakarta Office. Applicants must have Indonesian citizenship or a permanent residency in Indonesia. Compensation will be commensurate with experience in line with CPI’s compensation framework.

Our Committment

CPI’s mission is to create economic opportunities while protecting our environment. This worldview—grounding opportunity in something more fundamental that we all share and must protect—permeates our organization, and forms the foundation of our approach to Diversity, Equity, and Inclusion (DEI).

CPI’s approach to DEI mirrors our mission: within a culture that values transparency and dialogue, we strive to improve equity within our organization as well as in the communities in which we work. Internally and externally, we seek to remove inequitable barriers regardless of their origin, whether it be class, race, religion, nationality, region, political affiliation, gender, sexual orientation or physical ability. We are proactive in identifying and removing biases in our processes, seeking fairness in hiring, working conditions, and professional development.

If you have any support or access requirements, we encourage you to advise us at the time of application. We will then work with you to identify the best way to assist you through the recruitment process.