Secretary (Maternity Leave Replacement)

Assegaf Hamzah & Partners; Jakarta Pusat; On-site; IDR 78,120,000 - 122,760,000; Full time

Benefits offered by this job

Medical & Health Insurance

Training & Professional Development

Maternity & Paternity Leave

Free Lunch or Snacks

Work From Office (WFO)

Legal

Staff

Job summary

Assegaf Hamzah & Partners is seeking a diligent administrative professional to cover maternity leave, providing essential secretarial and coordination support at our Jakarta office. You will handle meeting scheduling, travel arrangements, document management, and correspond with internal and external stakeholders, while maintaining confidentiality and high professional standards.

The role requires proficiency in MS Office and excellent written/verbal communication, with attention to detail and a

Qualifications

• Degree in Secretarial, Communication, Business Administration, or related field.
• Experience supporting senior management, directors, or partners is advantageous.
• Strong organizational skills and attention to detail with reliable follow-up.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) or equivalent tools.

Responsibilities

• Prepare meeting agendas, presentation materials, minutes, and ensure timely follow-up on action items
• Proactively manage Practice Group meetings and schedules
• Handle professional correspondence and communications with internal and external stakeholders
• Coordinate meetings, business travel, and events, including all logistical arrangements
• Maintain accurate, well-organized, and confidential records and documentation
• Support administrative and documentation processes across matters, engagements, and internal workflows
• Ensure completeness, accuracy, and consistency of records and documentation
• Support continuous improvement of administrative processes, tracking, and information flow
• Identify administrative risks, delays, or gaps early and esc

Skills

Organizational skills

Attention to detail

Follow-up discipline

Written communication

Verbal communication

Professional attitude

Discretion

Integrity

MS Office

Education

Degree in Secretarial, Communication, Business Administration, or related field

Tools

Microsoft Office

Job description

• Prepare meeting agendas, presentation materials, minutes, and ensure timely follow-up on action items
• Proactively manage Practice Group meetings and schedules
• Handle professional correspondence and communications with internal and external stakeholders
• Coordinate meetings, business travel, and events, including all logistical arrangements
• Maintain accurate, well-organized, and confidential records and documentation
• Support administrative and documentation processes across matters, engagements, and internal workflows
• Ensure completeness, accuracy, and consistency of records and documentation
• Support continuous improvement of administrative processes, tracking, and information flow
• Identify administrative risks, delays, or gaps early and esc

Requirements

• Willing to accept a temporary employment contract as a maternity leave replacement
• Degree in Secretarial, Communication, Business Administration, or other related field
• Experience supporting senior management, directors, or partners is an advantage
• Strong organizational skills, attention to detail, and follow-up discipline
• Good written and verbal communication skills with a professional attitude
• High level of professionalism, discretion, and integrity
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) or similar productivity tool

Perks and Benefits

Medical & Health Insurance

Training & Professional Development

Maternity & Paternity Leave

Free Lunch or Snacks

Work From Office (WFO)

Legal

Staff

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