Corporate Secretary Admin

PT. MULTI MEDIKA INTERNASIONAL, TBK; Jakarta Barat; On-site; IDR 72,000,000 - 120,000,000; Full time

Job summary

PT MULTI MEDIKA INTERNASIONAL, Tbk. is seeking an organized, detail-oriented, communicative, and professional individual to join our team as Corporate Secretary Admin.

Provide administrative and operational support to the Corporate Secretary Department, manage corporate documents, and coordinate meetings and MoMs. The role requires a Diploma or Bachelor’s degree in related field and 1–2 years of Corporate Secretary experience.

Qualifications

• Diploma or Bachelor’s degree in Business Administration, Management, Secretarial Studies, Law, General Administration, or related field.
• 1-2 years of experience in Corporate Secretary, Secretary, Administration, or similar role.
• Good command of English, both written and spoken.
• Mandarin proficiency is a plus.
• Proficient in Microsoft Office and Google Workspace.
• Detail-oriented, well-organized, proactive, and able to meet deadlines.
• Strong communication and interpersonal skills.

Responsibilities

• Provide administrative and operational support to the Corporate Secretary Department.
• Manage corporate documents, filing systems, databases, and correspondence in an organized manner.
• Coordinate agendas, meeting schedules, invitations, materials, MoMs, and documentation.
• Monitor and follow up on action items and decisions from meetings.
• Support Board of Directors and Board of Commissioners agendas, corporate meetings, and corporate events.
• Coordinate with internal departments, management, the Board, and external parties.
• Maintain confidentiality and security of company information.
• Perform other duties as assigned by Corporate Secretary Department.

Skills

Organized

Detail-oriented

Communicative

Proactive

Education

Diploma or Bachelor's degree in Business Administration/Secretarial Studies/Related field

Tools

Microsoft Office

Google Workspace

Job description

PT MULTI MEDIKA INTERNASIONAL, Tbk.
is seeking an organized, detail-oriented, communicative, and professional individual to join our team as: CORPORATE SECRETARY ADMIN

Job Description:

Provide administrative and operational support to the Corporate Secretary Department.

Manage corporate documents, filing systems, databases, and correspondence in a systematic and well-organized manner.

Coordinate agendas, meeting schedules, invitations, meeting materials, Minutes of Meeting (MoM), and meeting documentation.

Monitor and follow up on action items and decisions resulting from meetings.

Provide administrative support for the agendas of the Board of Directors, Board of Commissioners, corporate meetings, and corporate events.

Coordinate and communicate effectively with internal departments, management, the Board of Directors, the Board of Commissioners, and external parties.

Maintain the confidentiality and security of company information, data, and documents.

Perform other duties and responsibilities as assigned by the Corporate Secretary Department.

Qualifications:

Minimum Diploma (D3) or Bachelor’s Degree (S1) in Business Administration, Management, Secretarial Studies, Law, General Administration, or a related field.

1-2 years of experience in Corporate Secretary, Secretary, Administration, or a similar role.

Good understanding of corporate administration, document management, filing systems, and business correspondence.

Good command of English, both written and spoken, with the ability to handle professional business correspondence.

Mandarin proficiency is a plus.

Proficient in Microsoft Office and Google Workspace.

Detail-oriented, well-organized, systematic, proactive, and able to work effectively under deadlines.

Strong communication, coordination, problem-solving, and interpersonal skills.

Ability to prepare Minutes of Meeting (MoM), reports, and corporate documents accurately and professionally.

High level of integrity and professionalism, with the ability to maintain the confidentiality of sensitive information.

Previous experience in a publicly listed company (Tbk.) or Corporate Secretary function will be an advantage.