Sales & Tender Admin (Oil & Gas)

PT Parindo Jaya Ows; Jakarta Pusat; On-site; IDR 66,960,000 - 133,920,000; Full time

Job summary

PT. PARINDO JAYA OWS. is seeking a skilled Tender Administrator to prepare and manage sales-related documents, ensure accuracy, and support bid submissions.

The role requires familiarity with tendering processes, strong MS Office skills, and the ability to coordinate across departments in Jakarta. The ideal candidate will have 1–2 years of experience in tender or sales administration, plus English and Bahasa Indonesia communication skills.

Qualifications

• Diploma (D3) or Bachelor’s Degree (S1) in Business Administration, Management, Engineering, or a related field.
• Minimum 1–2 years of experience in tender administration, sales administration, procurement administration, or a similar position.
• Experience in Oil & Gas industry or Oilfield Services is preferred.
• Familiar with oil and gas client tender processes and vendor registration requirements is an advantage.
• Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.
• Familiar with electronic tendering platforms and online procurement portals.
• Good document control, filing, and administrative skills.
• Good written and verbal communication skills in English and Bahasa Indonesia.
• High attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to work under pressure and meet tight deadlines.
• Good coordination and communication skills.
• Proactive, disciplined, and responsible.
• Able to maintain confidentiality and handle multiple tasks simultaneously.

Responsibilities

• Prepare, review, and maintain sales-related documents, including quotations, proposals, purchase orders, sales orders, and other commercial documents.
• Ensure all sales documentation is accurate, complete, and properly recorded.
• Maintain an organized filing system for sales correspondence, customer documents, and commercial records.
• Prepare sales presentations, company profiles, and supporting documents as required.
• Assist in preparing sales reports and administrative documentation.
• Monitor tender announcements and identify relevant bidding opportunities.
• Coordinate with Business Development, Sales, Technical, Finance, Legal, and other departments to collect required tender information.
• Monitor tender deadlines, clarification schedules, pre-bid meetings, and submission timelines.
• Assist in preparing and submitting tender documents through client portals or designated submission channels.
• Ensure all submissions are completed accurately and within the specified deadlines.
• Follow up on tender status and maintain communication records with clients.

Skills

Communication skills

Education

Diploma or Bachelor’s in Business/Management/Engineering

Tools

Excel

Word

PowerPoint

Job description

PT. PARINDO JAYA OWS., was established in 2017 at Jakarta, for marketing Oil Field Equipment in SOUTHEAST ASIA (SEA) countries and provides technical services for the same. Name PARINDO derives from Parveen Industries (PAR) Indonesia (INDO), our first foremost principal for Indonesia Market and now we are representing them in whole SEA region. Parveen Industries has been in business for past 60 years and currently have 8 (Eight) certified manufacturing units in India, 2 (Two) in USA, 1 (One) in Germany and associated Sales offices all around the world.

Job Description :

Prepare, review, and maintain sales-related documents, including quotations, proposals, purchase orders, sales orders, and other commercial documents.

Ensure all sales documentation is accurate, complete, and properly recorded.

Maintain an organized filing system for sales correspondence, customer documents, and commercial records.

Prepare sales presentations, company profiles, and supporting documents as required.

Assist in preparing sales reports and administrative documentation.

Monitor tender announcements and identify relevant bidding opportunities.

Coordinate with Business Development, Sales, Technical, Finance, Legal, and other departments to collect required tender information.

Monitor tender deadlines, clarification schedules, pre-bid meetings, and submission timelines.

Assist in preparing and submitting tender documents through client portals or designated submission channels.

Ensure all submissions are completed accurately and within the specified deadlines.

Follow up on tender status and maintain communication records with clients.

Job Requirements :

Minimum Diploma (D3) or Bachelor's Degree (S1) in Business Administration, Management, Engineering, or a related field.

Minimum 1–2 years of experience in tender administration, sales administration, procurement administration, or a similar position.

Experience in the Oil & Gas industry or Oilfield Services is preferred.

Familiarity with oil and gas client tender processes and vendor registration requirements is an advantage.

Proficient in Microsoft Office, particularly Excel, Word, and PowerPoint.

Familiar with electronic tendering platforms and online procurement portals.

Good document control, filing, and administrative skills.

Good written and verbal communication skills in English and Bahasa Indonesia.

High attention to detail and accuracy.

Strong organizational and time management skills.

Ability to work under pressure and meet tight deadlines.

Good coordination and communication skills.

Proactive, disciplined, and responsible.

Able to maintain confidentiality and handle multiple tasks simultaneously.