Sales Admin

Arkhadaya Energy; Jakarta Pusat; On-site; IDR 89,280,000 - 167,400,000; Full time

Job summary

Arkhadaya Energy is seeking an administrative professional to support bid preparation, sourcing, and filing coordination in Jakarta. The role involves collecting required documents, monitoring tender deadlines, and maintaining organized, searchable records across digital and physical formats.

The ideal candidate has 1–3+ years in administrative or sales support roles, strong attention to detail, and proficient use of MS Office and Google Drive.

Qualifications

• Strong organizational and multitasking abilities to handle high data volumes.
• Excellent written and verbal communication skills for interaction.
• Maintain high attention to detail to prevent errors or incorrect order fulfillment.
• Proficiency in Google drive, spreadsheets, and MS Office (specifically Excel for data entry and reporting).
• Attention to Detail: Ability to spot missing signatures or incomplete pages before filing a document.
• Typically 1–3+ years in an administrative, sales support, or customer service role.
• Have experience in EPC.
• Have experience with preparing bidding documents.

Responsibilities

• Bid Preparation & Coordination: Gather all required documentation from different teams.
• Tender Sourcing & Monitoring: Regularly search platforms for new opportunities and monitor bid deadlines.
• Dual Filing Management: Maintain a synchronized system with searchable digital copies of documents.

Skills

Organizational skills

Communication skills

Attention to detail

Data entry & reporting

EPC experience

Bid document preparation

Education

Administrative experience (1–3+ years)

Tools

Excel

Google Drive

Job description

• Bid Preparation & Coordination : Gather all required documentation, including financial data, technical specifications, and legal certifications from different teams.
• Tender Sourcing & Monitoring : Regularly search various platforms for new opportunities and monitor bid deadlines to ensure timely responses.
• Dual Filing Management : Maintain a synchronized system where every hard copy document has a corresponding, searchable digital version.

Requirements :

• Strong organizational and multitasking abilities to handle high data volumes.
• Excellent written and verbal communication skills for interaction.
• Maintain high attention to detail to prevent errors or incorrect order fulfillment.
• Proficiency in Google drive, spreadsheets, and MS Office (specifically Excel for data entry and reporting).
• Attention to Detail: Ability to spot missing signatures or incomplete pages before filing a document.
• Typically 1–3+ years in an administrative, sales support, or customer service role.
• Have experience in EPC.
• Have experience with preparing bidding documents.