Retail Operations Admin

TNP Group (Mooimom); Jakarta Pusat; On-site; IDR 55,800,000 - 89,280,000; Full time

Job summary

TNP Group is a growing retail company focusing on maternity, baby, and family products with flagship stores across Jabodetabek and a central warehouse in Kelapa Gading. We are seeking an organised Operations Administrative Assistant to handle daily administrative tasks and document management.

You will maintain records, coordinate with vendors and cross‑department teams, and assist in audits. On-site work in Kelapa Gading is required, with strong Excel skills to support data management.

Qualifications

• Diploma (D3) in Business Administration or related field.
• 1–2 years of administrative experience, preferably from FMCG or Retail industries.
• Strong understanding of basic Supply Chain, Logistics, or Distribution workflows.

Responsibilities

• Handle administrative tasks for the Operations Department.
• Organize, prepare, and manage company documents, including internal memo, contract, invoices, correspondence, SOP, and legal documents.
• Maintain database of office, stores, and warehouses on a monthly basis and ensure proper filing of both softcopy and hardcopy documents.
• Record meeting discussions and ensure all records are properly maintained.
• Track and follow up on the progress of tasks across departments and external stakehold "ers" related to operational matters.
• Assist in the preparation and organization of documents required for audits or inspections.
• Follow up on pending partnership agreements and ensure all signed documents are properly archived.

Skills

Communication skills

Attention to detail

Multitasking

On-site work

Education

Diploma (D3) in Business Administration

Supply Chain / Logistics understanding

Tools

Google Workspace

Microsoft Office

Microsoft Excel (VLOOKUP, Pivot Table)

Job description

TNP Group is a growing retail company specializing in maternity, baby, and family products. We operate several flagship stores across Jabodetabek, a central warehouse, and our head office is located in Kelapa Gading. We're on a mission to deliver trusted and quality family essentials—and we’re looking for passionate people to grow with us.

Job Description:

• Handle administrative tasks for the Operations Department.
• Organize, prepare, and manage company documents, including internal memo, contract, invoices, correspondence, SOP, and legal documents.
• Maintain database of office, stores, and warehouses on a monthly basis and ensure proper filing of both softcopy and hardcopy documents.
• Record meeting discussions and ensure all records are properly maintained.
• Track and follow up on the progress of tasks across departments and external stakeholders related to operational matters.
• Assist in the preparation and organization of documents required for audits or inspections.
• Follow up on pending partnership agreements and ensure all signed documents are properly archived.

Qualications:

• Minimum of a Diploma (D3) in Business Administration, Supply Chain Management, or a related field.
• Minimum 1-2 years of administrative experience, strictly preferred from FMCG or Retail industries.
• Good understanding of basic Supply Chain, Logistics, or Distribution workflows.
• Proficient in Google Workspace and Microsoft Office, with advanced skills in Microsoft Excel (VLOOKUP, HLOOKUP, Pivot Table).
• Strong internal and external communication skills, with a proven track record of coordinating with cross-department teams, vendors, clients, or third parties.
• High attention to detail and accuracy in administrative and data management.
• Strong multitasking skills and ability to meet deadlines.
• Proficient in Microsoft Office, Google Workspace, and computer literate.
• Ability to work on-site in Kelapa Gading.