Receptionist

Smoore Technology Indonesia; Purwosari; On-site; IDR 66,960,000 - 100,440,000; Full time

Job summary

Smoore Technology Indonesia is seeking a capable Administrative and Front Desk Coordinator to support a busy corporate site in Purwosari, East Java. You will manage front desk operations, mail room logistics, and office services to ensure smooth daily activities.

Fluent English is required, with Mandarin as a plus. A college degree and prior experience in corporate administration and facilities are expected. This full-time role offers hands-on coordination of travel, expenses, and team events.

Qualifications

• Fluent in English with strong verbal and written communication skills.
• Proficiency in conversational Mandarin is highly advantageous.
• Experience with corporate administrative and front desk operations is preferred.

Responsibilities

• Front Desk & Reception Management: manage entry/exit registrations and provide professional reception services.
• Mail room & Logistics: oversee courier services, expatriate support, travel coordination, and corporate accounts.
• Facility & Office Management: maintain office cleanliness, pantry stocking, and fleet coordination.
• General Administrative Support: process expenses and assist with team events and other duties as assigned.

Skills

English proficiency

Mandarin proficiency (advantage)

Education

College degree or above

Job description

Responsibilities

1. Front Desk & Reception Management

• Visitor Control: Manage the entry and exit registration process for all visitors and guests.
• Guest Hospitality: Provide meeting support and professional reception services for clients and external guests.
• Inquiries & Incidents: Serve as the primary point of contact for the service help desk, handling general inquiries and front desk emergencies.
• Lost & Found: Oversee the front desk lost-and-found system for ID cards, lanyards, and personal belongings.

2. Mail room & Logistics Administration

• Courier Services: Manage incoming and outgoing express deliveries, mail, and corporate documents.
• Expatriate Support: Assist expatriates with local SIM card registration and handle other urgent personal/professional requests.
• Corporate Travel: Coordinate and manage hotel reservations for employees and visiting guests.
• Grab Platform Management: Oversee the company's Grab Corporate account and monitor daily usage.

3. Facility & Office Management

• Office Upkeep: Liaise with the cleaning team to maintain cleanliness and order across all office areas.
• Pantry Management: Inventory and restock pantry consumables regularly (including coffee, sugar, tea, and water supplies).
• Company Fleet Coordination: Manage and optimize driver schedules for both daily operations and special assignments.

4. General Administrative Support

• Expense Reimbursement: Process administrative expenses, such as dormitory water and WiFi fee reimbursements.
• Team Activities: Provide operational and logistics support for internal team events and company activities.
• Assist with other administrative and clerical duties as assigned.

Qualifications

1.College degree or above .

2.Proven experience or familiarity with corporate administrative and front desk operations.

3.Fluent in English with strong verbal and written communication skills; proficiency in conversational Mandarin is highly advantageous.