Project Financial Administrator

Beca; Indonesia; On-site; IDR 60,000,000 - 120,000,000; Full time

Job summary

Beca is seeking a Project Financial Administrator to provide end-to-end financial and administrative support for project teams in Indonesia. You will handle invoices, budgeting, reporting, and cost projections to help keep projects on track.

You will collaborate with project managers, vendors, and internal teams, ensuring compliance with policies and timely financial closures. A relevant degree and 1–3 years of experience are preferred. English and Bahasa Indonesia skills are important.

Qualifications

• Bachelor's degree in finance, accounting, business administration, or related field.
• 1–3 years in a financial administrative role, preferably project-based.
• Strong understanding of accounting principles and financial reporting.
• Proficiency in financial software and Excel; strong MS Office skills.
• Excellent organizational skills and attention to detail.
• Fluent in English and Bahasa Indonesia; strong communication skills.
• Ability to manage multiple tasks and meet deadlines.
• Experience with project management software is a plus.

Responsibilities

• Process project invoices, expense reports, and payment requests accurately.
• Monitor budgets, track expenses, and prepare financial reports for managers.
• Assist in cost estimations and financial projections for proposals.
• Reconcile accounts and resolve discrepancies promptly.
• Maintain organized financial records for all projects.
• Collaborate with project managers to forecast costs and revenues.
• Ensure compliance with financial regulations and policies.
• Assist with audits related to project finances.
• Communicate with vendors, clients, and internal teams on financial matters.
• Support additional administrative tasks as needed.

Skills

Accounting principles

Financial reporting

Multitasking / time management

Attention to detail

Analytical thinking

Communication (English & Bahasa)

Education

Bachelor's degree in finance, accounting, business administration, or related field

Tools

Excel

Microsoft Office

Project management software

Job description

The Opportunity

Project Financial Administrator will be responsible for providing comprehensive financial and administrative support to project teams, ensuring the accurate and timely processing of financial transactions and adherence to project budgets and company policies.

Key Responsibilities

• Manage and process project-related invoices, expense reports, and payment requests, ensuring accuracy and compliance with company procedures.
• Monitor project budgets, track expenses, and prepare regular financial reports for project managers and senior management.
• Assist in the preparation of project proposals, including cost estimations and financial projections.
• Reconcile project accounts, identify discrepancies, and resolve financial issues in a timely manner.
• Maintain organized and up-to-date financial records for all assigned projects.
• Collaborate with project managers to forecast project costs and revenues.
• Ensure compliance with all relevant financial regulations and company policies.
• Assist with internal and external audits related to project finances.
• Communicate effectively with vendors, clients, and internal teams regarding financial matters.
• Support other administrative tasks as required by the project team.

About You

• Bachelor's degree in finance, Accounting, Business Administration, or a related field.
• Minimum of 1-3 years of experience in a financial administrative role, preferably within a project-based environment.
• Strong understanding of accounting principles and financial reporting.
• Proficiency in financial software and Microsoft Office Suite, especially Excel.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication skills in English and Bahasa Indonesia.
• Ability to work independently and as part of a team.
• Experience with project management software is a plus.

What We Offer

A career with Beca will provide you with:

• Professional development opportunities.
• A supportive and caring work environment where you can bring your whole self to work.
• Opportunities to learn from our industry experts and technical gurus across the Asia Pacific.
• A highly supportive environment of sharing and collaboration.

Beca prides itself on supporting a diverse and inclusive culture – open to inputs from creative people of all genders, ethnicity, identity, thought and experiences.