Project Coordinator (Semarang-Based)

Devjobsindo ORG; Indonesia; On-site; IDR 72,000,000 - 144,000,000; Full time

Job summary

YCAB Foundation in Semarang seeks a proactive Project Administrator to lead end‑to‑end participant lifecycle for the Youth Ultra Micro Entrepreneurs program. You will drive socialization, screening, data capture, and grant disbursement coordination with YCAB Ventures and MFIs, ensuring milestones are tracked and donor reporting remains accurate.

This role emphasizes grant administration, stakeholder coordination, and monitoring, offering hands‑on experience in program design, data management,

Qualifications

• Bachelor’s Degree in social sciences, management, economics or other relevant fields.
• Minimum 3 years of work experience in youth, entrepreneurship, and/or MSMEs.
• Experience in mentoring or entrepreneurship training activities for women and/or youth.

Responsibilities

• Support Project Lead in preparing and updating workplans, trackers, timelines, participant databases, and progress monitoring.
• Conduct program socialization and manage participant application process, including data collection and profiling.
• Verify completeness of participant and business data during screening.
• Coordinate communication with participants, trainers, MFIs, YCAB Ventures, vendors and stakeholders.
• Coordinate implementation of basic business & financial literacy training, including scheduling, venues, trainers, and materials.
• Maintain participant database ensuring data is complete and up-to-date.
• Assist grant disbursement administration with agreements and growth plans.
• Follow up with participants during mentoring to ensure attendance and progress.
• Monitor loan and repayment status with YCAB Ventures and MFIs.
• Verify participant data to determine eligibility for subsequent grants and incentives.
• Coordinate needs assessments and advanced training for participants.
• Monitor performance including growth milestones and marketing activation.
• Prepare supporting documents for reporting and conduct donor reporting.
• Draft activity and progress reports for Project Lead review.
• Ensure evidence aligns with donor reporting.

Skills

Grant administration

Monitoring

Stakeholder coordination

Education

Bachelor’s Degree in social sciences, management, economics or related fields

Job description

Founded in 1999, YCAB Foundation is the founding and flagship organization of the YCAB Social Enterprise Group. With a vision to break the cycle of poverty, YCAB utilizes financial inclusion as a primary instrument to expand and strengthen education for youth from urban low-income families. To date, YCAB has positively impacted over five million young individuals and empowered more than 200,000 ultra-micro women entrepreneurs. In 2024, YCAB Foundation retained its #28 ranking on the TOP 100 SGO/NGO list by TheDotGood, a global nonprofit rating agency based in Geneva, Switzerland.

About Position

Step into a high-impact, hands-on role with the Youth Ultra Micro Entrepreneurs Empowerment and Entrepreneurial Skills Development Program, where your organizational talent directly powers the growth of young business owners. As the operational backbone of this initiative, you will drive the entire participant lifecycle—from leading community socialization and screening applicants to coordinating business literacy trainings, monitoring loan and mentoring progress, and administering milestone grant disbursements alongside YCAB Ventures and MFI partners. This dynamic position offers an exceptional opportunity to master end-to-end project management, stakeholder coordination, and donor reporting while actively creating economic opportunities for underserved youth. If you are a proactive professional eager to sharpen your skills in grant administration and monitoring while making a tangible social impact, apply today to lead change from the ground up.

Responsibilities :

• Support the Project Lead in preparing and updating workplans, activity trackers, timelines, participant databases, and progress monitoring.
• Conduct program socialization and manage the participant application process, including gathering participant profiling and risk profile data.
• Support participant screening by verifying the completeness of individual and business data.
• Manage routine communication and coordination with participants, trainers, mentors, facilitators, MFIs, YCAB Ventures, vendors, and operational stakeholders.
• Coordinate the implementation of basic business & financial literacy training, including participants, schedules, venues, trainers, materials, attendance, pre/post-test, and documentation.
• Manage the participant database and ensure all participant data remains complete, accurate, and updated.
• Support grant disbursement administration, including participant agreements, commitment letters, business growth plans, proof of distribution, and supporting documents.
• Follow up with participants during business mentoring to ensure attendance, mentoring progress, and implementation of business growth plans are documented.
• Support loan and repayment status monitoring alongside YCAB Ventures and MFIs.
• Verify participant data to determine eligibility for subsequent grant tranches and incentives.
• Coordinate needs assessments and advanced training for Project participants.
• Monitor participant performance, including operational progress, financial management, growth milestones, marketing activation, and mentor endorsements.
• Prepare supporting documentation for reporting, including attendance sheets, participant data, monitoring evidence, photos, receipts, survey results, and activity documentation.
• Draft activity and progress reports for review by the Project Lead.
• Ensure activity evidence aligns with the information reported to donor/partner.
• Support final data consolidation and project closure

Requirements

• Minimum Bachelor’s Degree (S1) or equivalent in social sciences, management, economics or other relevant fields.
• Minimum 3 years of work experience with at least 1 year in programs related to youth, entrepreneurship, and/or MSMEs.
• Experience in managing and organizing mentoring and entrepreneurship training activities for women and/or youth.
• Deep understanding of the required scope of work, proven by prior experience handling similar assignments.

Report to:

Project Lead

Location:

Semarang

All applicants will be treated in confidential and only short-listed candidates will be notified

YCAB Foundation provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran, or marital status.